Executive Administrative Assistant

J.P. Morgan; Clayton (MO); Presencial; USD 65.000 - 85.000; Jornada completa

Descripción de la vacante

J.P. Morgan in Clayton, MO seeks an Executive Assistant to support senior leaders with complex calendars and travel, while driving efficiency and strong internal partnerships. You will manage priorities, events, and stakeholder communications, delivering high-touch client service in a demanding environment.

The role requires five days in the office, collaboration across teams, and meticulous organization. This position emphasizes discretion, integrity, and proactive project support.

Formación

• 3+ years of administrative support experience in a fast paced environment.
• Strong organizational skills and ability to work independently.
• Effective travel planning skills and knowledge.
• Excellent communication and client service abilities.
• Comfort with using firm tools like LLM, Teams and Concur.

Responsabilidades

• Manage complex calendars for leaders in a fast paced environment.
• Arrange travel plans and itineraries for domestic and international travel.
• Coordinate with stakeholders and maintain key documents using firm tools.
• Support local event planning and employee engagement activities.
• Provide site support including greeting clients and handling facilities tasks.
• Support team with time keeping, training tracking, and ad hoc projects.
• Maintain confidentiality and comply with internal policies.

Conocimientos

Organizational skills

Travel planning

Independent work

Interpersonal skills

Communication

MS Office

Client service

Team collaboration

Problem solving

Time management

Herramientas

LLM

Teams

Concur

PitchPro

Microsoft Office

Descripción del empleo

Demonstrate your proven track record supporting business leaders in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the efficiency of those you support.

As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses. You will be tapping your thought leadership to manage priorities, local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum impact. You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location. You will also be working closely with key stakeholders across the organization.

Job Responsibilities:

• Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
• Arrange and maintain complex travel plans and itineraries for domestic and international travel
• Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
• Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
• Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
• Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
• Maintain confidential data, enforce internal controls, and comply with policies and procedures

Required qualifications, capabilities and skills:

• Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
• Effective travel planning skills and knowledge
• Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
• Effective interpersonal skills and excellent communication - confident, organized, and clear.
• Demonstrate solid judgment, decision making and problem solving skills
• Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly
• Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
• 3+ years of administrative support experience in a fast paced environment.
• Commitment to customer service and collaborate effectively in a team-oriented environment
• Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed

Preferred qualifications, capabilities, and skills

• Experience in a client facing sales and financial services environment preferred.

***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.