Legal Administrative Assistant

RecruitPod Global; Washington (District of Columbia); On-site; USD 75,000 - 100,000; Full time

Job summary

RecruitPod Global LLC in Washington, DC seeks an experienced Legal Administrative Assistant to provide high-level administrative and legal support to multiple attorneys in its Washington, DC office. The role requires strong organizational skills, detail orientation, and the ability to manage multiple priorities in a fast-paced legal environment.

After training, there may be remote work up to two days per week subject to approval.

Qualifications

• 6 years experience supporting attorneys in a law firm or professional services environment.
• Proficiency with Microsoft Word, Outlook, and Excel.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple attorneys, deadlines, and competing priorities.
• Ability to work independently with minimal supervision.
• Strong proofreading and document-formatting skills.
• Maintain confidentiality and handle sensitive information.

Responsibilities

• Manage and maintain calendars for multiple attorneys, including meetings, deadlines, and travel arrangements.
• Coordinate both in-person and virtual meetings.
• Assist with legal pleadings, summaries, and electronic filings.
• Maintain electronic and paper filing systems.
• Maintain and update attorney contacts and professional information.
• Circulate conflict-check emails and monitor responses.
• Assist with opening new matters and preparing engagement letters.
• Record attorney time entries accurately and meet deadlines.
• Assist with monthly client billing process.
• Prepare check requests for expenses and travel reimbursements.
• Maintain Excel tracking documents for reimbursements.
• Draft and type correspondence, memoranda, charts, and other documents.
• Proofread documents for spelling, grammar, formatting, accuracy, and consistency.
• Format legal documents and convert PDFs to Word.
• Create Tables of Contents and Tables of Authorities.
• Maintain records of memberships and bar activities.
• Prepare news and regulatory update emails for attorneys.
• Conduct occasional research and administrative projects.
• Provide backup receptionist coverage when needed.
• Maintain strict confidentiality of attorney, client, and firm information.

Skills

Strong communication

Attention to detail

Multi-attorney management

Independent work

Confidentiality

Education

Bachelor's degree preferred or equivalent experience

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Job Title: Legal Administrative Assistant

Location: Washington, DC – On-site initially; hybrid flexibility after training

Salary: $75,000–$100,000 annually + discretionary bonus and benefits

Job Type: Full-time | 37.5-hour work week | Occasional overtime

Job Summary

Seeking an experienced Legal Administrative Assistant to provide high-level administrative and legal support to multiple attorneys in its Washington, DC office.

The ideal candidate will have significant law firm administrative experience, excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.

The position involves attorney calendar management, document preparation and formatting, legal filings, billing and timekeeping support, conflict checks, travel coordination, correspondence, and general administrative support.

After completing training, the successful candidate may have the opportunity to work remotely two days per week, subject to approval.

Responsibilities

• Manage and maintain calendars for multiple attorneys, including meetings, appointments, deadlines, and travel arrangements.
• Coordinate both in-person and virtual meetings.
• Assist with legal pleadings, presentations, summaries, and electronic filings.
• Maintain accurate electronic and paper filing systems.
• Maintain and update attorney contacts and professional information.
• Circulate conflict-check emails and monitor responses.
• Assist with opening new matters and preparing engagement letters.
• Record attorney time entries accurately and meet required deadlines.
• Assist with the monthly client billing process.
• Prepare check requests for expenses and travel reimbursements.
• Maintain Excel tracking documents for reimbursement submissions.
• Draft and type correspondence, memoranda, charts, tables, and other documents.
• Proofread documents for spelling, grammar, formatting, accuracy, and consistency.
• Format legal documents and convert PDFs to Word documents.
• Create Tables of Contents and Tables of Authorities.
• Maintain records of attorney professional memberships, bar associations, and related activities.
• Prepare news and regulatory update emails for attorneys.
• Conduct occasional research and administrative projects.
• Provide backup receptionist coverage when needed.
• Maintain strict confidentiality of attorney, client, and firm information.

Qualifications

Required

• 6 years experience supporting attorneys in a law firm or professional services environment.
• Strong proficiency with Microsoft Office Suite, particularly Word, Outlook, and Excel.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple attorneys, deadlines, and competing priorities.
• Ability to work independently with minimal supervision.
• Strong proofreading and document-formatting skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong work ethic and willingness to take ownership of responsibilities.

Preferred

• 10–15 years of law firm experience.
• Bachelor's degree preferred; equivalent law firm/professional services experience may substitute.
• Experience with NetDocuments or similar document management systems.
• Experience with Salesforce.
• Experience with legal timekeeping and expense systems such as LMS.
• Experience with legal filings, pleadings, Tables of Contents, and Tables of Authorities.