Leave of Absence & ADA Coordinator

Yesway; Fort Worth (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K with Company Match

Paid Vacation

Paid Holidays

Job summary

Yesway is seeking a Leave of Absence Administrator to coordinate employee leave requests and accommodations in compliance with federal, state, and local laws. You will serve as the main internal contact and partner with third-party administrators to manage FMLA/STD/LTD processes and documentation.

You will ensure timely approvals, accurate records, and proper return-to-work facilitation while maintaining confidentiality and adherence to company policies.

Qualifications

• Two years of experience coordinating leaves of absence or similar HR programs for a multi-location employer.
• High school diploma required; bachelor’s degree in HR, Business Administration, or related field preferred.
• Understanding of FMLA, ADA, PWFA, USERRA, HIPAA, and other leave regulations.
• Experience with HRIS systems and Microsoft Office applications.
• Strong verbal and written communication with ability to interact at all levels and with external parties.
• Excellent case management and organizational skills with confidentiality.
• Meticulous attention to detail and follow-through.

Responsibilities

• Serve as the primary contact for employees and leaders regarding leave of absence programs and processes.
• Coordinate employee leave requests across personal, medical, parental, military, bereavement, jury duty, and other company-sponsored leave programs.
• Partner with the third‑party leave administrator to support FMLA/STD/LTD processes and ensure smooth communications.
• Monitor leave cases to ensure timely submission of documentation, approvals, extensions, returns to work, and closures.
• Maintain accurate leave records and documentation in HR systems.
• Communicate leave eligibility, rights, responsibilities, and return-to-work requirements to employees and leaders.
• Track leave utilization not administered by third party vendors and ensure compliance with policies and laws.
• Coordinate return-to-work activities, including fitness-for-duty certifications when applicable.
• ADA and Workplace Accommodations: gather docs, evaluate accommodations with Benefits Manager, track requests, and maintain confidential files.
• Compliance and Case Management: ensure adherence to leave laws, maintain confidentiality, and suggest process improvements.
• Collaboration and Reporting: work with Benefits Manager on handling of leave and accommodation cases.

Skills

Leave coordination

Confidentiality

Communication skills

Case management

HRIS experience

Education

High school diploma or equivalent

Bachelor’s degree in HR or related field

Tools

Microsoft Office

HRIS systems

Job description

Yesway is seeking a Leave of Absence Administrator to coordinate employee leave requests and accommodations in compliance with federal, state, and local laws. You will serve as the main internal contact and partner with third-party administrators to manage FMLA/STD/LTD processes and documentation.

You will ensure timely approvals, accurate records, and proper return-to-work facilitation while maintaining confidentiality and adherence to company policies.