Leave of Absence Administrator

Yesway Logo; Fort Worth (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401K with Company Match

Health Savings Account

Paid Vacation

Paid Holidays

Life Insurance

Disability

Employee Assistance Program

Job summary

Yesway, Inc. is seeking a Leave Administrator to manage employee leave programs, coordinate FMLA/STD/LTD processes, and ensure compliant actions across multiple locations from our Fort Worth, Texas operation.

The role emphasizes confidentiality, collaboration with third-party administrators, and effective communication with employees and leaders. The position requires 2+ years experience in leaves/benefits coordination, knowledge of FMLA/ADA regulations, and proficiency with HRIS and Microsoft

Qualifications

• Two years of experience coordinating leaves of absence, disability, accommodations, benefits, or similar HR programs with a multi-location employer.
• Bachelor’s degree in human resources, Business Administration, or a related field preferred.

Responsibilities

• Serve as the primary contact for employees and leaders regarding leave of absence programs and processes.
• Coordinate employee leave requests, including personal, medical, parental, military, bereavement, jury duty, and other company-sponsored leave programs.
• Partner with the third-party leave administrator to support employees through the FMLA/STD/LTD processes and ensure seamless communication between all parties.
• Monitor leave cases to ensure timely submission of documentation, approvals, extensions, returns to work, and case closures.

Skills

Leave coordination

HR policies

Communication

Confidentiality

Education

Bachelor’s degree in HR or related field

Tools

HRIS systems

Microsoft Office

Job description

Description

Who we Are:

Yesway, Inc.(“Yesway” or the “Company") (Nasdaq: YSWY), is an award-winning convenience store operator established in 2015 and headquartered in Fort Worth, Texas. With 423 stores across nine states in the Midwest and Southwest, Yesway is renowned for its iconic foodservice offerings, diverse grocery selections, and private-label products, including Allsup’s deep-fried burrito. Through strategic acquisitions, new store developments, and a commitment to customer satisfaction, Yesway continues to solidify its position as one of the leading convenience retailers in the United States. For more information, visit www.yesway.com .

Position Responsibilities:

Leave Administration

• Serve as the primary contact for employees and leaders regarding leave of absence programs and processes.
• Coordinate employee leave requests, including personal, medical, parental, military, bereavement, jury duty, and other company-sponsored leave programs.
• Partner with the third-party leave administrator to support employees through the FMLA/STD/LTD processes and ensure seamless communication between all parties.
• Monitor leave cases to ensure timely submission of documentation, approvals, extensions, returns to work, and case closures.
• Maintain accurate leave records and documentation in HR systems.
• Communicate leave eligibility, rights, responsibilities, and return-to-work requirements to employees and leaders.
• Track leave utilization not administered by third party vendors and ensures compliance with company policies and applicable laws.
• Coordinate return-to-work activities, including fitness-for-duty certifications when applicable.

ADA and Workplace Accommodations

• Gather and review supporting documentation.
• Partner with Benefits Administrator to evaluate reasonable accommodation options.
• Track accommodation requests and maintain confidential case files.
• Ensure accommodations are implemented and reviewed as necessary.
• Maintain compliance with ADA and other applicable regulations, seeking guidance from Benefits Manager.

Compliance and Case Management

• Ensure adherence to federal, state, and local leave and accommodation laws.
• Maintain confidentiality of medical and employee information.
• Recommend process improvements to enhance employee experience and operational efficiency.

Collaboration and Reporting

• Partner with Benefits Manager to ensure appropriate handling of leave and accommodation cases.

Qualifications:

• Two years of experience coordinating leaves of absence, disability, accommodations, benefits, or similar HR programs with a multi-location employer.
• High school diploma or equivalent required. Bachelor’s degree in human resources, Business Administration, or a related field preferred.
• Understanding of FMLA, ADA, PWFA, USERRA, HIPPA, and other leave-related regulations.
• Experience with HRIS systems and Microsoft Office applications.
• Strong verbal and written communication skills with the ability to form relationships with employees at all levels and with external parties.
• Excellent case management and organizational skills.
• Exceptional ability to maintain confidentiality in all aspects of the work.
• Meticulous attention to detail and follow-through.

Preferred Skills and Competencies:

• Experience working with third-party administrators preferred.
• Experience managing ADA accommodations and the interactive process preferred.
• Knowledge of employment laws related to leave and accommodations preferred.
• Medical
• Vision
• Company Paid Life Insurance
• Health Savings Account
• Flexible Savings Account
• Company Paid Short- & Long-Term Disability
• Employee Assistance Program
• 401K with Company Match
• Paid Vacation
• Paid Sick Time
• Paid Holidays
• Voluntary Supplemental
• Life Insurance
• Disability
• Critical Illness
• Hospital Indemnity
• Pet Care Plan
• Legal Insurance

Yesway is proud to be an Equal Opportunity Employer. #LI-BM2 #LI-ONSITE

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.