Leave of Absence Administrator

Yesway; Fort Worth (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K with Company Match

Paid Vacation

Paid Holidays

Job summary

Yesway is seeking a Leave of Absence Administrator to coordinate employee leave requests and accommodations in compliance with federal, state, and local laws. You will serve as the main internal contact and partner with third-party administrators to manage FMLA/STD/LTD processes and documentation.

You will ensure timely approvals, accurate records, and proper return-to-work facilitation while maintaining confidentiality and adherence to company policies.

Qualifications

• Two years of experience coordinating leaves of absence or similar HR programs for a multi-location employer.
• High school diploma required; bachelor’s degree in HR, Business Administration, or related field preferred.
• Understanding of FMLA, ADA, PWFA, USERRA, HIPAA, and other leave regulations.
• Experience with HRIS systems and Microsoft Office applications.
• Strong verbal and written communication with ability to interact at all levels and with external parties.
• Excellent case management and organizational skills with confidentiality.
• Meticulous attention to detail and follow-through.

Responsibilities

• Serve as the primary contact for employees and leaders regarding leave of absence programs and processes.
• Coordinate employee leave requests across personal, medical, parental, military, bereavement, jury duty, and other company-sponsored leave programs.
• Partner with the third‑party leave administrator to support FMLA/STD/LTD processes and ensure smooth communications.
• Monitor leave cases to ensure timely submission of documentation, approvals, extensions, returns to work, and closures.
• Maintain accurate leave records and documentation in HR systems.
• Communicate leave eligibility, rights, responsibilities, and return-to-work requirements to employees and leaders.
• Track leave utilization not administered by third party vendors and ensure compliance with policies and laws.
• Coordinate return-to-work activities, including fitness-for-duty certifications when applicable.
• ADA and Workplace Accommodations: gather docs, evaluate accommodations with Benefits Manager, track requests, and maintain confidential files.
• Compliance and Case Management: ensure adherence to leave laws, maintain confidentiality, and suggest process improvements.
• Collaboration and Reporting: work with Benefits Manager on handling of leave and accommodation cases.

Skills

Leave coordination

Confidentiality

Communication skills

Case management

HRIS experience

Education

High school diploma or equivalent

Bachelor’s degree in HR or related field

Tools

Microsoft Office

HRIS systems

Job description

Who we Are:

Yesway, Inc. (“Yesway” or the “Company") (Nasdaq: YSWY), is an award-winning convenience store operator established in 2015 and headquartered in Fort Worth, Texas. With 424 stores across nine states in the Midwest and Southwest, Yesway is renowned for its iconic foodservice offerings, diverse grocery selections, and private-label products, including Allsup’s deep-fried burrito. Through strategic acquisitions, new store developments, and a commitment to customer satisfaction, Yesway continues to solidify its position as one of the leading convenience retailers in the United States. For more information, visit www.yesway.com.

Who we Are:

Yesway, Inc. (“Yesway” or the “Company") (Nasdaq: YSWY), is an award-winning convenience store operator established in 2015 and headquartered in Fort Worth, Texas. With 424 stores across nine states in the Midwest and Southwest, Yesway is renowned for its iconic foodservice offerings, diverse grocery selections, and private-label products, including Allsup’s deep-fried burrito. Through strategic acquisitions, new store developments, and a commitment to customer satisfaction, Yesway continues to solidify its position as one of the leading convenience retailers in the United States. For more information, visit www.yesway.com.

The Opportunity:

Yesway is seeking a Leave of Absence Administrator to join our team. The Leave of Absence Administrator is responsible for administering and coordinating employee leave requests and workplace accommodations in compliance with applicable federal, state, and local laws and company policies. This position serves as the primary internal point of contact for all leave and accommodation matters and partners closely with third party administrators where applicable.

Position Responsibilities:

Leave Administration

• Serve as the primary contact for employees and leaders regarding leave of absence programs and processes.
• Coordinate employee leave requests, including personal, medical, parental, military, bereavement, jury duty, and other company-sponsored leave programs.
• Partner with the third-party leave administrator to support employees through the FMLA/STD/LTD processes and ensure seamless communication between all parties.
• Monitor leave cases to ensure timely submission of documentation, approvals, extensions, returns to work, and case closures.
• Maintain accurate leave records and documentation in HR systems.
• Communicate leave eligibility, rights, responsibilities, and return-to-work requirements to employees and leaders.
• Track leave utilization not administered by third party vendors and ensures compliance with company policies and applicable laws.
• Coordinate return-to-work activities, including fitness-for-duty certifications when applicable.

ADA and Workplace Accommodations

• Gather and review supporting documentation.
• Partner with Benefits Administrator to evaluate reasonable accommodation options.
• Track accommodation requests and maintain confidential case files.
• Ensure accommodations are implemented and reviewed as necessary.
• Maintain compliance with ADA and other applicable regulations, seeking guidance from Benefits Manager.

Compliance and Case Management

• Ensure adherence to federal, state, and local leave and accommodation laws.
• Maintain confidentiality of medical and employee information.
• Recommend process improvements to enhance employee experience and operational efficiency.

Collaboration and Reporting

• Partner with Benefits Manager to ensure appropriate handling of leave and accommodation cases.

Qualifications

• Two years of experience coordinating leaves of absence, disability, accommodations, benefits, or similar HR programs with a multi-location employer.
• High school diploma or equivalent required. Bachelor’s degree in human resources, Business Administration, or a related field preferred.
• Understanding of FMLA, ADA, PWFA, USERRA, HIPPA, and other leave-related regulations.
• Experience with HRIS systems and Microsoft Office applications.
• Strong verbal and written communication skills with the ability to form relationships with employees at all levels and with external parties.
• Excellent case management and organizational skills.
• Exceptional ability to maintain confidentiality in all aspects of the work.
• Meticulous attention to detail and follow-through.

Preferred Skills and Competencies

• Experience working with third-party administrators preferred.
• Experience managing ADA accommodations and the interactive process preferred.
• Knowledge of employment laws related to leave and accommodations preferred.
• We do not provide sponsorship for employment visa status now or in the future. Applicants must be authorized to work in the U.S. on a full‑time basis without restriction.***

Benefits

• Medical
• Dental
• Vision
• Company Paid Life Insurance
• Health Savings Account
• Flexible Savings Account
• Company Paid Short- & Long-Term Disability
• Employee Assistance Program
• 401K with Company Match
• Paid Vacation
• Paid Sick Time
• Paid Holidays
• Voluntary Supplemental
  • Life Insurance
  • Disability
  • Critical Illness
  • Hospital Indemnity
  • Accident Coverage
  • Pet Care Plan
  • Legal Insurance

Yesway is proud to be an Equal Opportunity Employer.