Leasing Consultant & Office Administrative Assistant

HallKeen Real Estate Management Inc.; Boston (MA); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with matching

Paid Holidays

Vacation/Sick/Personal time

Vendor Discount Program

Job summary

HallKeen Management Company is seeking a friendly, customer-focused Leasing Consultant & Administrative Assistant for the Amy Lowell Apartments in Boston, MA. This full-time role blends leasing activities with essential office support, welcoming residents and guiding applicants through the rental process.

Responsibilities include touring apartments, handling inquiries, processing applications, tracking work orders, invoicing, coordinating marketing efforts, and supporting the Property Manager.

Qualifications

• Candidate must be organized; adept in Technology, possess strong written and oral communication skills; ability to plan strategically; detail oriented; be able to perform and prioritize multiple projects; excellent customer service skills and a professional demeanor.
• Prior experiences in property management or marketing are a plus; bi-lingual is a plus.

Responsibilities

• Front-Line Office – resident interaction
• Tracking work orders – Input and Completion
• Invoicing – work-up thru AI VIC
• Vendor Certificates of Insurance/Workman’s Comp tracking
• Marketing tasks – responding/tracking KNOCK and Apartments.com
• Marketing Tours
• Marketing Surveys
• Social Media Postings
• Assist with monthly Newsletter

Skills

Organized

Tech savvy

Written & verbal communication

Strategic planning

Detail oriented

Multi-tasking

Customer service

Professional demeanor

Tools

Microsoft Word

Microsoft Excel

Microsoft Publisher

Microsoft Outlook

OneSite

Social Media

Job description

Job Title: Leasing Consultant & Office Administrative Assistant

Location: Amy Lowell Apartments Boston, MA 02114

Hours: Full Time

Pay: $27 per hour plus $100 commission for new leases

Job Description

HallKeen Management Company is looking for a Full Time - 40 hour per week – Leasing Consultant & Administrative Assistant for a property in the Boston Area. The role entails working on marketing, touring apartments, meeting with prospects and applicants and completing the application process. Also assisting and supporting the Property Manager while providing prompt and efficient administrative TEAM support to the Property Management office. This individual will be the first face for residents and guests to represent HallKeen Management; superb customer-service a must. We are looking for a bright, energetic individual who enjoys becoming involved in a variety of tasks in a team-based supportive atmosphere.

Responsibilities

• Front-Line Office – resident interaction
• Tracking work orders – Input and Completion
• Invoicing – work-up thru AI VIC
• Eversource utility – monthly tracking
• Vendor Certificates of Insurance/Workman’s Comp tracking
• Low Income Tax Credit Waitlist Management
  • Distribute applications
  • In-take new applications
  • Track the waitlist through OneSite
  • Top 10 Outreach
  • Interview applicants
  • Annual (bi-annual) update
• Assist with Resident Recertifications
  • Annual interviews
• Resident filing
• Assist with Annual Apartment Inspections
  • Follow-up with workorders from inspections
• Marketing tasks – responding/tracking KNOCK and Apartments.com
• Marketing Tours
• Marketing Surveys
• Social Media Postings
• Assist with monthly Newsletter

Requirements

Qualifications: Candidate must be organized; adept in Technology, possess strong effective written and oral communication skills; ability to plan strategically; detail oriented; be able to perform and prioritize multiple projects; excellent customer service skills and a professional demeanor. Must be proficient in Word, Excel, Publisher Outlook, Social Media and OneSite. Prior experiences in the property management or marketing field and bi-lingual a plus.

Benefits

Full time position offers a competitive benefit program to include Medical, Dental, Vision, Health FSA, Dependent Care FSA, Short-Term Disability, Long Term Disability, Life Insurance, Home and Auto Discount program, Vendor Discount Program, 401(k) with matching contribution, Accrued Vacation, Sick, and Personal time and Paid Holiday Benefit.