Leasing Consultant & Office Administrative Assistant

HallKeen Management; Boston (MA); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Health FSA

Dependent Care FSA

Short-Term Disability

Long-Term Disability

Life Insurance

Home and Auto Discount

401(k) with matching

Accrued Vacation

Sick, and Personal time

Paid Holiday Benefit

Job summary

HallKeen Management is seeking a Full Time Leasing Consultant & Office Administrative Assistant for a property in the Boston area. The role combines leasing, marketing, applicant processing and administrative support for the Property Manager, with a focus on excellent resident service.

Responsibilities include handling resident interactions, coordinating applications, tracking waitlists, marketing activities and coordinating with vendors.

Qualifications

• Must be organized and detail oriented.
• Ability to plan strategically and manage multiple projects.
• Excellent customer service skills and professional demeanor.
• Proficient in Word, Excel, Publisher, Outlook, Social Media and OneSite.

Responsibilities

• Front-Line Office - resident interaction.
• Tracking work orders - input and completion.
• Invoicing - work-up thru AI VIC.
• Eversource utility - monthly tracking.
• Vendor Certificates of Insurance/Workman’s Comp tracking.
• Low Income Tax Credit Waitlist Management.
• Distribute applications and input new ones.
• Track the waitlist through OneSite.
• Interview applicants and perform annual updates.
• Assist with Resident Recertifications and annual apartment inspections.
• Follow-up with work orders from inspections.
• Marketing tasks - responding/tracking listings and marketing sites.
• Marketing Tours and Surveys; Social Media postings and newsletter support.

Skills

Organizational skills

Technology proficient

Written communication

Oral communication

Multi-tasking

Customer service

Professional demeanor

Tools

Word

Excel

Publisher

Outlook

Social Media

OneSite

Job description

Description

Location: Amy Lowell Apartments Boston, MA 02114

Full Time

$27 per hour plus $100 commission for new leases

Job Description

HallKeen Management Company is looking for a Full Time - 40 hour per week - Leasing Consultant & Administrative Assistant for a property in the Boston Area. The role entails working on marketing, touring apartments, meeting with prospects and applicants and completing the application process. Also assisting and supporting the Property Manager while providing prompt and efficient administrative TEAM support to the Property Management office. This individual will be the first face for residents and guests to represent HallKeen Management; superb customer-service a must. We are looking for a bright, energetic individual who enjoys becoming involved in a variety of tasks in a team-based supportive atmosphere.

Job Title: Leasing Consultant & Office Administrative Assistant

Location: Amy Lowell Apartments Boston, MA 02114

Hours: Full Time

Pay: $27 per hour plus $100 commission for new leases

Job Description

HallKeen Management Company is looking for a Full Time - 40 hour per week - Leasing Consultant & Office Administrative Assistant for a property in the Boston Area. The role entails working on marketing, touring apartments, meeting with prospects and applicants and completing the application process. Also assisting and supporting the Property Manager while providing prompt and efficient administrative TEAM support to the Property Management office. This individual will be the first face for residents and guests to represent HallKeen Management; superb customer-service a must. We are looking for a bright, energetic individual who enjoys becoming involved in a variety of tasks in a team-based supportive atmosphere.

Responsibilities

• Front-Line Office - resident interaction
• Tracking work orders - Input and Completion
• Invoicing - work-up thru AI VIC
• Eversource utility - monthly tracking
• Vendor Certificates of Insurance/Workman’s Comp tracking
• Low Income Tax Credit Waitlist Management
• Distribute applications
• In-take new applications
• Track the waitlist through OneSite
• Top 10 Outreach
• Interview applicants
• Annual (bi-annual) update
• Assist with Resident Recertifications
• Annual interviews
• Resident filing
• Assist with Annual Apartment Inspections
• Follow-up with workorders from inspections
• Marketing tasks - responding/tracking KNOCK and Apartments.com
• Marketing Tours
• Marketing Surveys
• Social Media Postings
• Assist with monthly Newsletter

Requirements

Candidate must be organized; adept in Technology, possess strong effective written and oral communication skills; ability to plan strategically; detail oriented; be able to perform and prioritize multiple projects; excellent customer service skills and a professional demeanor. Must be proficient in Word, Excel, Publisher Outlook, Social Media and OneSite. Prior experiences in the property management or marketing field and bi-lingual a plus.

Benefits

Full time position offers a competitive benefit program to include Medical, Dental, Vision, Health FSA, Dependent Care FSA, Short-Term Disability, Long Term Disability, Life Insurance, Home and Auto Discount program, Vendor Discount Program, 401(k) with matching contribution, Accrued Vacation, Sick, and Personal time and Paid Holiday Benefit.