Assistant Property Manager

HallKeen Management; Boston (MA); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with matching

Paid vacation

Paid holidays

Life Insurance

Flexible spending accounts

Job summary

Qualifications

• Candidate must be organized; adept in technology and communication; ability to plan strategically and prioritize multiple projects.
• Excellent customer service skills and a professional demeanor are required.
• COS and C3P holders are strongly preferred with a background in affordable housing.
• Proficiency in Word, Excel, Publisher, Outlook, and Social Media is expected.
• Bi-lingual abilities are a plus.

Responsibilities

• Responsible for LIHTC Annual Recertifications for 231 units across two properties.
• Process LIHTC program applications in coordination with Compliance Department.
• Maintain resident files per HallKeen/LIHTC policies and guidelines.
• Input resident payments and track delinquencies.
• Assist Property Manager on various projects and inspections.
• Support annual apartment inspections.

Skills

Organized

Excellent communication

Tech-savvy

Detail oriented

Project planning

Customer service

Bilingual

Team collaboration

Multitasking

Professional demeanor

Tools

Word

Excel

Publisher

Outlook

Social Media

Job description

Job Title: Assistant Property Manager

Location: Amy Lowell and East Canton Street Apartments Boston, MA 02115

Hours: Full Time – Split between 2 Properties

Pay: $29 per hour

Description: HallKeen Management Company is looking for a Full Time - 40 hour per week – Assistant Property Manager for 2 properties in the Boston Area. Assists and supports Property Manager and provides prompt and efficient administrative support to the Property Management office. This individual will also be responsible for the Section 8/LIHTC Annual/Interim Recertifications for 231 units between the two properties. We are looking for a bright, energetic individual who enjoys becoming involved in a variety of tasks in a team-based supportive atmosphere.

Responsibilities:

West End – (3 days per week)

• Responsible for all Resident LIHTC Annual Recertifications
• Responsible for processing all applicants for the LIHTC program. Final approval working with HallKeen Compliance Department.
• Knowledge of Real Page ONESITE a plus
• Maintain Resident Files in accordance with HallKeen/LIHTC Policies/Guidelines
• Inputting resident checks and 3rd party rental payments
• Track and follow-up with monthly delinquencies both from residents and housing agencies
• Process 5-day rent reminders, balance due letters and review 30-Day Notices with Property Manager
• Overview of Amy Lowell Wait List
• Excellent Customer Service
• Ability to remain calm in difficult situations
• Market interactions, phone calls and touring prospects
• Assist Property Manager and HallKeen on various projects
• Assist team with Annual Apartment Inspections
• Knowledge of invoicing

South End – (2 days per week)

• Resident Annual Recertifications for Project-based Section 8 Residents
• Annual / Interim interviews
• S8 and LIHTC Move Ins
• TRACS monthly submission
• Tracking SPECIAL CLAIMS
• Tracking EIV
• Resident Annual Recertifications for LIHTC Residents
• Upkeep of resident files for both programs

Requirements:

Candidate must be organized; adept in Technology, possess strong effective written and oral communication skills; ability to plan strategically; detail oriented; be able to perform and prioritize multiple projects; excellent customer service skills and a professional demeanor. COS and C3P holders are strongly preferred with a background in affordable housing. Must be proficient in Word, Excel, Publisher Outlook, Social Media. Prior experiences in the property management or marketing field and bi-lingual a plus.

Benefits:

• Medical
• Dental
• Vision
• Health FSA
• Dependent Care FSA
• Short-Term Disability
• Long Term Disability
• Life Insurance
• Home and Auto Discount program
• Vendor Discount Program
• 401(k) with matching contribution
• Accrued Vacation
• Sick
• Personal time and Paid Holiday Benefit