Leasing Administrative Specialist – Executive Support

Irvine Company Chicago; Irvine (CA); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Paid time off

Matching 401(k)

Health benefits

Job summary

Irvine Company Office Properties is seeking a Sr. Administrative Assistant to support the Senior Vice President, Leasing, handling calendar management, travel coordination, and document handling within a fast-paced leasing team.

The role also oversees accounts payable processes, vendor relations, budget management, and the preparation of reports and presentations. A Bachelor’s degree and 2+ years of related experience are preferred, with strong proficiency in Google, Microsoft, and Adobe tools.

Qualifications

• 2+ years of administrative experience in a leasing, real estate, or corporate office environment.
• Strong proficiency with Google Workspace, Microsoft Office, and Adobe tools.
• Bachelor’s degree or equivalent experience required.

Responsibilities

• Manage complex calendars, meeting coordination, and travel logistics for the Senior Vice President, Leasing.
• Oversee day-to-day office operations including IT requests, procurement, and onboarding new staff.
• Draft, format, and proof materials such as reports and presentations.

Skills

Google Workspace

Microsoft Office

Adobe Suite

Education

Bachelor’s Degree

Job description

Irvine Company Office Properties is seeking a Sr. Administrative Assistant to support the Senior Vice President, Leasing, handling calendar management, travel coordination, and document handling within a fast-paced leasing team.

The role also oversees accounts payable processes, vendor relations, budget management, and the preparation of reports and presentations. A Bachelor’s degree and 2+ years of related experience are preferred, with strong proficiency in Google, Microsoft, and Adobe tools.