Leasing Admin & Operations Specialist

Irvine Company; Irvine (CA); On-site; USD 48,000 - 61,000; Full time

Benefits offered by this job

paid time off

matching 401(k)

health benefits

Job summary

The Sr. Administrative Assistant is a key member of the Leasing team, supporting the Senior Vice President, Leasing with calendar management, document handling, and vendor coordination.

The role requires a detail-oriented, adaptable communicator and strong relationship builder to support leasing initiatives. Ideal candidates will have 2+ years of relevant experience, proficiency with Google and Microsoft products, and a Bachelor’s degree or equivalent.

Qualifications

• Bachelor’s degree required or equivalent experience
• 2+ years of relevant experience

Responsibilities

• Manage complex calendars, meeting coordination, and travel for SVP, Leasing.
• Handle day-to-day office operations including IT requests, supplies procurement, expense reporting, and onboarding new staff.
• Oversee drafting, formatting, and proofing of critical materials such as reports and presentations.
• Manage end-to-end accounts payable: vendor relations, contract tracking, and invoice processing within the department budget.
• Support customer initiatives by managing contact lists and organizing meetings.

Skills

Google Workspace

Microsoft Office

Adobe

Education

Bachelor’s Degree (or equivalent experience)

Job description

The Sr. Administrative Assistant is a key member of the Leasing team, supporting the Senior Vice President, Leasing with calendar management, document handling, and vendor coordination.

The role requires a detail-oriented, adaptable communicator and strong relationship builder to support leasing initiatives. Ideal candidates will have 2+ years of relevant experience, proficiency with Google and Microsoft products, and a Bachelor’s degree or equivalent.