Sr. Administrative Assistant, Leasing - Office Division ($35.67 - $44.28)

Irvine Company; Irvine (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

The Sr. Administrative Assistant at Irvine Company’s Leasing team provides high-level support to the Senior Vice President, Leasing, handling complex calendars, travel logistics, and day-to-day operations.

This role drafts and proofs materials, manages accounts payable within the department budget, coordinates vendor relations, onboarding, and drives organized communications and customer outreach.

Qualifications

• Strong written and verbal communication required.
• High attention to detail and organizational skills.
• Experience supporting senior leadership or executives preferred.

Responsibilities

• Manage complex calendars, meetings, and travel for SVP, Leasing.
• Oversee office operations, IT requests, supplies, expenses, and onboarding new staff.
• Draft, format, and proof key reports and presentations.

Skills

Communication skills

Detail oriented

Microsoft Office

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Microsoft Office

Adobe Acrobat

Job description

The Sr. Administrative Assistant is an integral part of the Leasing team. This position provides support to the Senior Vice President, Leasing, with administrative needs, lease negotiation tracking, document management, budget and vendor management, customer outreach coordination, and communications needs. The ideal candidate is highly detailed, adaptable, and a talented communicator and relationship builder.

Key Responsibilities:

• Manage complex calendars, meeting coordination, and travel logistics for the Senior Vice President, Leasing.
• Handle day-to-day office operations, including IT requests, supply procurement, expense reporting, and onboarding new staff members.
• Oversee the drafting, formatting, and proofing of critical materials such as reports and presentations.
• Manage the end-to-end accounts payable process, including vendor relations, contract tracking, and invoice processing within the department budget.
• Support customer initiatives by managing contact lists and organizing meetings.

Additional Skills:

• Strong proficiency with Google products (Mail, Drive, Calendar, Meets, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, PowerPoint), and Adobe

Preferred Education:

• Bachelor’s Degree (or equivalent experience)

Preferred Years of Relevant Work Experience:

• 2+ years