Lease Administrator

AppleOne Employment Services; San Diego (CA); On-site; USD 70,000 - 78,000; Full time

Job summary

AppleOne Employment Services in San Diego, CA seeks a self-motivated property manager to oversee a portfolio of leases and act as a liaison between landlords and tenants. The role focuses on lease compliance, critical date tracking, and rent escalations, with strong emphasis on organization and client service.

The ideal candidate has 2–3 years of commercial property management experience, plus familiarity with MRI accounting and lease systems, and excellent written/oral communication skills.

Qualifications

• 2–3 years of commercial property management experience required.
• Experience with MRI accounting and lease administration system a plus.
• Excellent written and oral communication skills.
• Highly organized with strong interpersonal and customer service abilities.
• Proficient in Microsoft Word, Excel and Outlook.

Responsibilities

• Manage a portfolio of properties and liaise between Landlord and Tenant regarding lease compliance.
• Track critical dates, rights, obligations, options and kick-out rights.
• Handle CPI, rent escalations and other adjustments.
• Oversee rent bumps and additional rent review processes.
• Prepare notices and reporting.
• Perform lease abstracting and validation.
• Organize lease files and ensure documentation is up-to-date.
• Negotiate and collect disputes related to leases.
• Reconcile operating expense recovery on a quarterly and annual basis; support budgeting.

Skills

Property management

Communication

Organizational skills

Word

Excel

Outlook

Interpersonal skills

Tools

MRI accounting

Lease admin system

MS Word

MS Excel

MS Outlook

Job description

Job Purpose

A self-motivated team player to administer a portfolio of properties, and serve as a liaison between the Landlord and Tenant, regarding the compliance of the lease provisions.

Location

San Diego CA 92121

Salary

$70,000 - $78,000

Duties

1. Critical dates, rights, obligations, options and kick out rights
2. CPI, percentage rent and other escalations
3. Rent bumps and additional rent review
4. Notices and reporting
5. Lease Abstracting and validation
6. Lease file organization and maintenance
7. Negotiation and collection of disputes
8. Reconcile quarterly and annually operating expense recovery
9. Budget annual expense recovery

Skills / Qualifications

• 2-3 years of commercial property management experience required
• Experience with MRI accounting and lease administration system a plus
• Must have excellent written and oral communication skills
• Must be highly organized, and possess excellent interpersonal and customer service skills
• Must be proficient in Microsoft Word, Excel and Outlook

Commercial property management and lease administration experience, including lease review, abstracting, validation, compliance, critical date tracking, rent escalations, CPI adjustments, and operating expense reconciliation. Skilled in lease documentation, reporting, annual budgeting, tenant and landlord relations, and dispute resolution. Requires 2–3 years of commercial property management experience, strong written and verbal communication, excellent organizational and customer service skills, and proficiency in Microsoft Word, Excel, and Outlook. Experience with MRI accounting and lease administration systems is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.