LEAN Office & Facilities Manager

Carey International Group, LLC; College Station (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Carey International Group, LLC is seeking an Administrative Manager to ensure smooth, on-site operations for a solar module manufacturing facility. This hands-on role supervises the Receptionist, coordinates office/vendor relationships, and partners with Operations, HR, Finance, and EHS to maintain a safe, organized workspace.

The ideal candidate will have 3+ years in office management, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Associate's or bachelor's degree in Business Administration or related field preferred.
• Minimum of three years of experience in office management, administration, or operations support.
• Experience managing vendors, supplies, and budgets preferred.
• Direct experience supporting C-level individuals with administrative support.
• Proficiency in Microsoft Office and common office and collaboration tools.
• Strong organizational, multitasking, and interpersonal skills with a service-oriented mindset.
• Experience in a manufacturing, industrial, or similar environment a plus.

Responsibilities

• Oversee day-to-day office and reception operations and upkeep of the office and shared spaces.
• Coordinate office and general area improvements and repairs with facility manager.
• Support office access, seating, and space planning in partnership with the onsite teams.
• Ensure common areas, conference rooms, and breakrooms are standardized, organized, stocked, and functional in line with LEAN Operations standards.
• Work to standardize all areas and procedures in alignment with LEAN Operating system principles, including 5S, visual workplace and standard work.
• Support workplace safety in partnership with EHS, including supplies and basic compliance.
• Manage relevant relationships with office and general support related vendors.
• Order and track office supplies, relevant equipment.
• Evaluate vendors for cost, quality, and service, and recommend changes as needed.
• Collaborate with the Operations Team Managers to ensure staff have a safe, collaborative and welcoming office environment to work in.
• Develop presentations and reports
• Handle sensitive and highly confidential material.
• Drive continuous improvements in organizational efficiency
• Develop planning and full coordination of logistics for meetings, on-site events, and company gatherings.
• Support onboarding logistics for new hires, including workspace setup, supplies, and access.
• Help maintain a welcoming, organized, and positive workplace environment.
• Work with Employee curator to ensure an engagement and collaboration.

Skills

Office management

Vendor management

Project coordination

Organizational skills

Multitasking

Interpersonal skills

Service mindset

Education

High school diploma or equivalent

Associate or Bachelor in Business Administration

Tools

Microsoft Office

Job description

Carey International Group, LLC is seeking an Administrative Manager to ensure smooth, on-site operations for a solar module manufacturing facility. This hands-on role supervises the Receptionist, coordinates office/vendor relationships, and partners with Operations, HR, Finance, and EHS to maintain a safe, organized workspace.

The ideal candidate will have 3+ years in office management, strong organizational skills, and proficiency with Microsoft Office.