Administrative Manager

Carey International Group, LLC; College Station (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Carey International Group, LLC is seeking an Administrative Manager to ensure smooth, on-site operations for a solar module manufacturing facility. This hands-on role supervises the Receptionist, coordinates office/vendor relationships, and partners with Operations, HR, Finance, and EHS to maintain a safe, organized workspace.

The ideal candidate will have 3+ years in office management, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Associate's or bachelor's degree in Business Administration or related field preferred.
• Minimum of three years of experience in office management, administration, or operations support.
• Experience managing vendors, supplies, and budgets preferred.
• Direct experience supporting C-level individuals with administrative support.
• Proficiency in Microsoft Office and common office and collaboration tools.
• Strong organizational, multitasking, and interpersonal skills with a service-oriented mindset.
• Experience in a manufacturing, industrial, or similar environment a plus.

Responsibilities

• Oversee day-to-day office and reception operations and upkeep of the office and shared spaces.
• Coordinate office and general area improvements and repairs with facility manager.
• Support office access, seating, and space planning in partnership with the onsite teams.
• Ensure common areas, conference rooms, and breakrooms are standardized, organized, stocked, and functional in line with LEAN Operations standards.
• Work to standardize all areas and procedures in alignment with LEAN Operating system principles, including 5S, visual workplace and standard work.
• Support workplace safety in partnership with EHS, including supplies and basic compliance.
• Manage relevant relationships with office and general support related vendors.
• Order and track office supplies, relevant equipment.
• Evaluate vendors for cost, quality, and service, and recommend changes as needed.
• Collaborate with the Operations Team Managers to ensure staff have a safe, collaborative and welcoming office environment to work in.
• Develop presentations and reports
• Handle sensitive and highly confidential material.
• Drive continuous improvements in organizational efficiency
• Develop planning and full coordination of logistics for meetings, on-site events, and company gatherings.
• Support onboarding logistics for new hires, including workspace setup, supplies, and access.
• Help maintain a welcoming, organized, and positive workplace environment.
• Work with Employee curator to ensure an engagement and collaboration.

Skills

Office management

Vendor management

Project coordination

Organizational skills

Multitasking

Interpersonal skills

Service mindset

Education

High school diploma or equivalent

Associate or Bachelor in Business Administration

Tools

Microsoft Office

Job description

The Administrative Manager ensures the smooth, day-to-day standardized operation of the company’s office and shared workspace at our state of the art a solar module manufacturing operation. Reporting to the Plant Manager, this role owns overall coordination of office, relevant vendor and supplier relationships, office supplies and equipment, the reception and front-desk experience, and administrative support to the broader team, and supervises the Receptionist. The Office Manager partners with Operations Teams, Human Resources, Finance, and Environmental Health & Safety (EHS) to keep the workplace organized, safe, well-stocked, and welcoming. This is a hands-on, fast paced, on-site role well suited to an organized, service-oriented professional.

Office &Facilities Operations

• Oversee day-to-day office and reception operations and upkeep of the office and shared spaces
• Coordinate office and general area improvements and repairs with facility manager.
• Support office access, seating, and space planning in partnership with the onsite teams.
• Ensure common areas, conference rooms, and breakrooms are standardized, organized, stocked, and functional in line with our LEAN Operations standards
• Work to standardize all areas and procedures in alignment with our LEAN Operating system principles, including 5S, visual workplace and standard work.
• Support workplace safety in partnership with EHS, including supplies and basic compliance.
• Manage relevant relationships with office and general support related vendors.
• Order and track office supplies, relevant equipment.
• Evaluate vendors for cost, quality, and service, and recommend changes as needed.
• Collaborate with the Operations Team Managers to ensure staff have a safe, collaborative and welcoming office environment to work in.

Reception &Administrative Support

• Supervise the Receptionist, providing direction, coaching, scheduling, and performance feedback.
• Oversee the front-desk and reception experience for employees, candidates, and guests.
• Manage incoming and outgoing mail.
• Provide administrative support such as scheduling, travel coordination, and document preparation.
• Maintain office records, directories, and shared calendars.
• Provide administrative support to leadership as needed.
• Develop presentations and reports
• Handle sensitive and highly confidential material.
• Drive continuous improvements in organizational efficiency

Events &Workplace Experience

• Develop planning and full coordination of logistics for meetings, on-site events, and company gatherings.
• Support onboarding logistics for new hires, including workspace setup, supplies, and access.
• Help maintain a welcoming, organized, and positive workplace environment.
• Work with Employee curator to ensure an engagement and collaboration.

Education& Experience

Education

• High school diploma or equivalent required.
• Associate’s or bachelor’s degree in Business Administration or a related field preferred.

Experience

• Minimum of three years of experience in office management, administration, or operations support.
• Experience managing vendors, supplies, and budgets preferred.
• Direct Experience supporting C-level individuals with direct administrative support.
• Proficiency in Microsoft Office and common office and collaboration tools.
• Strong organizational, multitasking, and interpersonal skills with a service-oriented mindset.
• Experience in a manufacturing, industrial, or similar environment a plus.
• Ability to solve problems and highly adaptable