Dynamic Office Operations Manager

Abstrakt Marketing Group; Sacramento (CA); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Free basic life insurance

401(k) plus company match

Vacation, Sick and Holiday pay

Job summary

Citadel Roofing and Solar in Sacramento, CA is seeking an Office Manager to oversee daily office operations and payroll entry for the division. The role involves coordinating with vendors, handling mail and shipments, and supporting onboarding for new hires.

The position requires 3-4 years of administrative experience, strong MS Office skills, and excellent communication. Bilingual Spanish/English is preferred, with a focus on reliability and customer service. This role is on-site in Sacramento.

Qualifications

• 3-4 years of general administrative or office management experience.
• 1-2 years of construction payroll entry experience.
• Ability to maintain confidentiality and discretion at all times.
• Detail oriented and organized.
• Excellent written and verbal communication skills.
• Regular, reliable and predictable attendance required.
• Excellent customer service skills required.
• Strong working knowledge of MS Excel, Word, PowerPoint, etc.
• Must be flexible and adapt quickly and easily to change.
• Bilingual Spanish/English.

Responsibilities

• Maintain and order office supplies.
• Maintain office seating chart.
• Responsible for shipping.
• Responsible for office mail and interoffice mail between offices.
• Liaison between the copy company and citadel for services – equipment maintenance.
• Provide general support to visitors and assist as needed with request or direct to the proper party.
• Ensure the smooth running of the office on a day-to-day basis.
• Liaise with facility management vendors, including cleaning, catering and security services.
• Enter weekly field payroll.
• Assist with HR items for division, including assisting new hires with hiring packets, driver packets and submitting to Corporate for approval.
• Assist with onboarding new office employees – including setting up desk with equipment, etc.

Skills

Administrative experience

Payroll entry experience

Confidentiality

Detail-oriented

Team collaboration

Written & verbal communication

Attendance reliability

Customer service

MS Excel/Word/PowerPoint

Bilingual Spanish/English

Tools

MS Excel

MS Word

PowerPoint

Job description

Citadel Roofing and Solar in Sacramento, CA is seeking an Office Manager to oversee daily office operations and payroll entry for the division. The role involves coordinating with vendors, handling mail and shipments, and supporting onboarding for new hires.

The position requires 3-4 years of administrative experience, strong MS Office skills, and excellent communication. Bilingual Spanish/English is preferred, with a focus on reliability and customer service. This role is on-site in Sacramento.