Administrative Manager

Us Modules; College Station (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Us Modules is seeking an Administrative Manager to ensure smooth day-to-day operation of the office and shared workspace at our solar module manufacturing site. This hands-on, on-site role reports to the Plant Manager and supervises the Receptionist, coordinating with Operations, HR, Finance, and EHS to maintain a safe, organized, and welcoming workplace.

Key duties include office and facilities operations, vendor management, front-desk leadership, inventory and mail handling, and event

Qualifications

• 3+ years of experience in office management, administration, or operations support.
• Experience managing vendors, supplies, and budgets preferred.
• Direct support for C-level executives is a plus.

Responsibilities

• Oversee day-to-day office and reception operations and upkeep of the office and shared spaces.
• Coordinate office improvements and repairs with the facility manager.
• Support space planning, seating, and access with onsite teams.
• Maintain LEAN standards in common areas, 5S, and visual workplace.

Skills

Organizational skills

Interpersonal skills

Communication skills

Problem solving

Education

High school diploma

Associate or Bachelor’s degree in Business Administration

Tools

Microsoft Office

Office collaboration tools

Job description

No visa sponsorship available.

Position Summary

The Administrative Manager ensures the smooth, day-to-day standardized operation of the company’s office and shared workspace at our state of the art a solar module manufacturing operation. Reporting to the Plant Manager, this role owns overall coordination of office, relevant vendor and supplier relationships, office supplies and equipment, the reception and front-desk experience, and administrative support to the broader team, and supervises the Receptionist. The Office Manager partners with Operations Teams, Human Resources, Finance, and Environmental Health & Safety (EHS) to keep the workplace organized, safe, well-stocked, and welcoming. This is a hands-on, fast paced, on-site role well suited to an organized, service-oriented professional.

Essential Job Duties & Responsibilities

Office & Facilities Operations

• Oversee day-to-day office and reception operations and upkeep of the office and shared spaces
• Coordinate office and general area improvements and repairs with facility manager.
• Support office access, seating, and space planning in partnership with the onsite teams.
• Ensure common areas, conference rooms, and breakrooms are standardized, organized, stocked, and functional in line with our LEAN Operations standards
• Work to standardize all areas and procedures in alignment with our LEAN Operating system principles, including 5S, visual workplace and standard work.
• Support workplace safety in partnership with EHS, including supplies and basic compliance.
• Manage relevant relationships with office and general support related vendors.
• Order and track office supplies, relevant equipment.
• Evaluate vendors for cost, quality, and service, and recommend changes as needed.
• Collaborate with the Operations Team Managers to ensure staff have a safe, collaborative and welcoming office environment to work in.

Reception & Administrative Support

• Supervise the Receptionist, providing direction, coaching, scheduling, and performance feedback.
• Oversee the front-desk and reception experience for employees, candidates, and guests.
• Manage incoming and outgoing mail.
• Provide administrative support such as scheduling, travel coordination, and document preparation.
• Maintain office records, directories, and shared calendars.
• Provide administrative support to leadership as needed.
• Develop presentations and reports
• Handle sensitive and highly confidential material.
• Drive continuous improvements in organizational efficiency

Events & Workplace Experience

• Develop planning and full coordination of logistics for meetings, on-site events, and company gatherings.
• Support onboarding logistics for new hires, including workspace setup, supplies, and access.
• Help maintain a welcoming, organized, and positive workplace environment.
• Work with Employee curator to ensure an engagement and collaboration.

Education & Experience

Education

• High school diploma or equivalent required.
• Associate’s or bachelor’s degree in Business Administration or a related field preferred.

Experience

• Minimum of three years of experience in office management, administration, or operations support.
• Experience managing vendors, supplies, and budgets preferred.
• Direct Experience supporting C-level individuals with direct administrative support.
• Proficiency in Microsoft Office and common office and collaboration tools.
• Strong organizational, multitasking, and interpersonal skills with a service-oriented mindset.
• Experience in a manufacturing, industrial, or similar environment a plus.
• Ability to solve problems and highly adaptable
• Strong communication skills