Lead Facility and Office Service Associate

tmgofficeservices; Fort Lauderdale (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

The Millennium Group (TMG) seeks an experienced Facilities/Logistics Supervisor to join our growing team in Fort Lauderdale. This role leads a staff of 3 and oversees event setup, mail, and office support for multiple sites.

Responsibilities include coordinating with clients, scheduling, reporting, and ensuring timely delivery of mail and packages; heavy lifting up to 50 lbs; travel between Ft Lauderdale and Miami offices using a personal vehicle with mileage reimbursement.

Qualifications

• High school diploma or equivalent.
• Ability to lift 50 lbs.
• Strong written and communication skills.
• 1+ year experience in shipping/receiving preferred.
• 2+ years in a leadership position.
• Proficiency in MS-Office: Word, Excel, and Outlook.
• Strong work ethic; diplomatic; team player and service oriented.
• Able to manage multiple projects with attention to detail.
• Punctual and reliable.

Responsibilities

• Oversee event setup and breakdown, furniture moves, and equipment handling.
• Lead a staff of 3 and assign daily tasks to the team.
• Coordinate mailroom operations: sorting, mail delivery, and outbound shipping.
• Assist with new hire setups and office equipment provisioning.
• Support client meetings and on-site project needs.
• Travel between Ft Lauderdale and Miami offices as needed; use personal vehicle and mileage reimbursement.
• Prepare monthly and daily reports.

Skills

Leadership

Shipping/Receiving

Communication

Multitasking

Reliability

Education

High School Diploma or Equivalent

Tools

MS Office

Word

Excel

Outlook

Job description

Now is a great time to join our growing company! The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• All event set up/breakdown recovery (table set ups, furniture movement, electrical cord configuration and pipe and drape installation/removal).
• All meeting set/breakdown.
• All employee desk moves (provide necessary moving boxes, move monitors, docking station, cables, desk phone, packed boxes).
• All new hire set ups (provide for new employee a nameplate, chair, trash can and mount monitors). Note: I.T. department provides initial docking station and cables and computer.
• All monitor adjustment requests.
• All monitor swaps.
• All chair swaps.
• All furniture moves.
• Chair movement between floors for meeting set up requests.
• Off-site delivery of company donations.
• Off-site event support for department and company picnics & events.
• Deliveries and pickups between Dolby sites and storage locations (I.e., equipment, furniture, televisions).
• GWS support calendar inputs.
• Electrical troubleshooting of up/down desk and employee electrical outage.
• Lead, sign in/out furniture vendors.
• Remove/install patio furniture.
• Cinema chair removal and replacement.
• Atrium artwork/banner removal and replacement.
• Scissor lift operation to move and replace high hanging items.
• Pallet and trash removal.
• Company van service appointments.
• Cover all patio furniture for the winter protection
• Install conference room tablet enclosure
• Furniture assembly for employees
• Minor furniture reconfiguration
• E-waste collection
• Setting of approximately all clocks, and battery replacement.
• Client meetings and pre-walk through for upcoming events
• Event gift deliveries (i.e., gift bags, champagne to employee desk and visiting employee's hotel)
• Receive, sort, and distribute incoming mail and packages.
• Prepare and send outgoing mail and packages, including scheduling pickups with courier services.
• Maintain accurate records of mailroom activities and inventory.
• Ensure timely and accurate delivery of mail and packages to staff.
• Handle special mailing/shipping requests and urgent deliveries.
• Assist with other administrative tasks as needed
• Flexible to travel and work between CSG Ft Lauderdale and Miami Office a must. Using personal vehicle and expensing mileage.
• Lead a staff of 3 through daily workloads.
• Work with the client to receive assignments and assign task to the team.
• Complete daily and monthly reporting.

Qualifications

• High school diploma or equivalent
• Ability to lift 50 lbs.
• Strong written and communication skills.
• Minimum 1-year experience in shipping/receiving preferred.
• Minimum of 2 years in a leadership position.
• Proficiency in MS-Office: Word, Excel, and Outlook.
• Strong work ethic; diplomatic; team player and service oriented.
• Able to handle multiple projects at one time with attention to detail.
• Punctual and reliable.