Mail Services Supervisor

tmgofficeservices; Jersey City (NJ); On-site; USD 32,000 - 46,000; Full time

Job summary

The Millennium Group (TMG) is seeking a dependable mailroom/administrative assistant in Jersey City, NJ to join our on-site team. You will handle mail, deliveries, and reception coverage, while supporting clients and daily operations.

Candidates should have 2+ years in an office setting, strong Microsoft Office skills, excellent communication, and a professional demeanor. This full-time role emphasizes teamwork and on-site responsibilities.

Qualifications

• Two years or more of experience in an office environment.
• 2-3 years' experience with Microsoft Office Software (Word, Excel, Outlook).
• Strong work ethic; diplomatic; team and service oriented; builds strong working relationships.
• Exhibits superior verbal communication and phone skills.
• Exhibits exceptional customer service skills.
• Consistently demonstrates professional demeanor, appearance and attitude.
• Proven ability to remain calm under pressure; resilient.
• Sound judgment and problem-solving ability.
• Able to appropriately handle confidential and highly sensitive material.
• Demonstrated ability to be flexible and adapt to an ever-changing work environment.
• Assertive and resourceful; motivated; willing to ask questions and take initiative without direction.
• Must be able to lift 50lbs.

Responsibilities

• Receiving and processing packages in the mail center.
• Deliver mail and packages to recipients using package tracking software.
• Provide customer service and serve as client's primary contact for service and issues.
• Provide support and coverage to the on-site Manager.
• Provide support and coverage at reception desk when needed.
• Communicate team goals and evaluate team progress.
• Learn all aspects of mail operations and provide coverage during absences.
• Ensure safety and security procedures are followed always.
• Assist with monthly reporting.
• Ensure all employee training is performed and all employees meet skills standards.
• Respond to client issues and ensure appropriate escalation processes are followed by communicating critical issues to Manager without delay.
• Maintain a clean and safe workspace.
• Assist with employee moves.
• Move furniture if required.
• Help with Conference room set ups if needed.
• Monitoring shred bins throughout the buildings and swapping them out when full.
• Help with various task required from facilities.
• Other duties as assigned.

Skills

Strong work ethic

Team oriented

Customer service

Verbal communication

Tools

Microsoft Office

Job description

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

Key Responsibilities:

• Receiving and processing packages that are delivered into the mail center
• Deliver mail and packages to recipients using package tracking software
• Provide customer service and serve as client's primary contact for service and issues
• Provide support and coverage to the on-site Manager
• Provide support and coverage at reception desk when needed
• Communicate team goals and evaluate team progress.
• Learn all aspects of mail operations and provide coverage during absences.
• Ensure safety and security procedures are followed always.
• Assist with monthly reporting.
• Ensure all employee training is performed and all employees meet skills standards
• Respond to client issues and ensure appropriate escalation processes are followed by communicating critical issues to Manager without delay.
• Maintain a clean and safe workspace.
• Assist with employee moves.
• Move furniture if required.
• Help with Conference room set ups if needed.
• Monitoring shred bins throughout the buildings and swapping them out when full.
• Help with various task required from facilities.
• Other duties as assigned.

Job Requirements:

• Two years or more of experience in an office environment.
• 2-3 years' experience with Microsoft Office Software (Word, Excel, Outlook).
• Strong work ethic; diplomatic; team and service oriented; builds strong working relationships.
• Exhibits superior verbal communication and phone skills.
• Exhibits exceptional customer service skills.
• Consistently demonstrates professional demeanor, appearance and attitude.
• Proven ability to remain calm under pressure; resilient.
• Sound judgment and problem-solving ability.
• Able to appropriately handle confidential and highly sensitive material.
• Demonstrated ability to be flexible and adapt to an ever-changing work environment.
• Assertive and resourceful; motivated; willing to ask questions and take initiative without direction.
• Must be able to lift 50lbs.