Facility and Office Service Associate

tmgofficeservices; Fort Lauderdale (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

The Millennium Group (TMG) is seeking a Shipping/Receiving Lead to manage a 3-person team, coordinate mailroom duties, and support event logistics. The role requires lifting up to 50 lbs, strong communication, and reliable multitasking capabilities. Travel between Ft Lauderdale and Miami offices is possible with mileage reimbursement.

Proficiency in MS Office is required. Minimum expectations include a high school diploma, 1 year in shipping/receiving, and 2 years in a leadership role.

Qualifications

• High school diploma or equivalent.
• Proficiency in MS-Office: Word, Excel, Outlook.
• Strong written and verbal communication skills.
• Able to manage multiple projects and meet deadlines.
• Punctual and reliable.

Responsibilities

• Oversee all shipping/receiving activities and mailroom duties.
• Lead a staff of 3 through daily workloads and assignments.
• Coordinate deliveries and pickups between sites as needed.
• Assist with event support and company logistics.
• Maintain accurate mailroom records and inventory.

Skills

Leadership

Communication

Multitasking

Attention to detail

Education

High school diploma

Tools

MS Office

Job description

Now is a great time to join our growing company! The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• All event set up/breakdown recovery (table set ups, furniture movement, electrical cord configuration and pipe and drape installation/removal).
• All meeting set/breakdown.
• All employee desk moves (provide necessary moving boxes, move monitors, docking station, cables, desk phone, packed boxes).
• All new hire set ups (provide for new employee a nameplate, chair, trash can and mount monitors). Note: I.T. department provides initial docking station and cables and computer.
• All monitor adjustment requests.
• All monitor swaps.
• All chair swaps.
• All furniture moves.
• Chair movement between floors for meeting set up requests.
• Off-site delivery of company donations.
• Off-site event support for department and company picnics & events.
• Deliveries and pickups between Dolby sites and storage locations (I.e., equipment, furniture, televisions).
• GWS support calendar inputs.
• Electrical troubleshooting of up/down desk and employee electrical outage.
• Lead, sign in/out furniture vendors.
• Remove/install patio furniture.
• Cinema chair removal and replacement.
• Atrium artwork/banner removal and replacement.
• Scissor lift operation to move and replace high hanging items.
• Pallet and trash removal.
• Company van service appointments.
• Cover all patio furniture for the winter protection
• Install conference room tablet enclosure
• Furniture assembly for employees
• Minor furniture reconfiguration
• E-waste collection
• Setting of approximately all clocks, and battery replacement.
• Client meetings and pre-walk through for upcoming events
• Event gift deliveries (i.e., gift bags, champagne to employee desk and visiting employee's hotel)
• Receive, sort, and distribute incoming mail and packages.
• Prepare and send outgoing mail and packages, including scheduling pickups with courier services.
• Maintain accurate records of mailroom activities and inventory.
• Ensure timely and accurate delivery of mail and packages to staff.
• Handle special mailing/shipping requests and urgent deliveries.
• Assist with other administrative tasks as needed
• Flexible to travel and work between CSG Ft Lauderdale and Miami Office a must. Using personal vehicle and expensing mileage.
• Lead a staff of 3 through daily workloads.
• Work with the client to receive assignments and assign task to the team.
• Complete daily and monthly reporting.

Qualifications

• High school diploma or equivalent
• Ability to lift 50 lbs.
• Strong written and communication skills.
• Minimum 1-year experience in shipping/receiving preferred.
• Minimum of 2 years in a leadership position.
• Proficiency in MS-Office: Word, Excel, and Outlook.
• Strong work ethic; diplomatic; team player and service oriented.
• Able to handle multiple projects at one time with attention to detail.
• Punctual and reliable.