Lead Austin-based Executive Assistant to Co-Founder

Career Group; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Career Group is seeking an experienced Lead Executive Assistant to support a Co-Founder and senior leadership in our Austin office. This high-touch role requires polish, proactivity, and discretion, managing calendars, travel, presentations, and confidential communications while overseeing a small admin team and office operations.

You will drive firm-wide projects, improve workflows, and leverage AI tools to increase efficiency.

Qualifications

• 5–10 years of experience supporting senior executives in fast-paced environments.
• Experience in private equity, investment banking, venture capital, financial services, consulting, or legal environments preferred.
• Proven experience providing high-touch executive support, including calendar management, travel coordination, and confidential communications.
• Prior people-management experience preferred, with ability to guide a team and foster collaboration.
• Experience with office management, facilities coordination, vendor relationships, or operational projects.
• Exceptional organizational skills, attention to detail, and ability to anticipate needs.

Responsibilities

• Manage complex executive calendars with investors, portfolio company executives, advisors, and other senior contacts.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and changes.
• Prepare meeting agendas, presentations, briefing materials, and other documents.
• Coordinate executive communications, meetings, dinners, events, and engagements.
• Manage expenses, invoices, and administrative workflows.
• Provide select personal support and vendor coordination as needed.
• Maintain confidentiality and act as gatekeeper.
• Guide two administrative team members and support hiring/onboarding.

Skills

Executive support

Calendar management

Travel coordination

Team leadership

Office management

Operations

AI tools

Discretion

Vendor coordination

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Zoom

AI tools

Job description

Career Group is seeking an experienced Lead Executive Assistant to support a Co-Founder and senior leadership in our Austin office. This high-touch role requires polish, proactivity, and discretion, managing calendars, travel, presentations, and confidential communications while overseeing a small admin team and office operations.

You will drive firm-wide projects, improve workflows, and leverage AI tools to increase efficiency.