Executive & Office Operations Lead | On-Site Austin

DivaDance Company; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

DivaDance Company seeks an exceptionally organized Office Manager & Executive/Personal Assistant to support our Austin HQ and CEO. This hands-on role manages office operations, calendars, travel, and special projects across ventures.

You’ll coordinate with finance, vendors, and teams, ensuring smooth day-to-day operations while embracing AI tools like Claude and ChatGPT to boost productivity and research capabilities.

Qualifications

• Experience in office management, executive or personal assistant roles.
• Must be highly organized, detail-oriented, dependable, and proactive.
• Comfortable using Claude, ChatGPT and AI prompting for research and drafting.
• Tech-savvy and quick to learn Google Workspace, Slack, and Asana.

Responsibilities

• Oversee office organization, supplies, facilities, and vendor management.
• Manage CEO calendars, travel, errands, and personal requests.
• Coordinate invoices, expense reports, and payments with finance.
• Support multiple ventures with meetings, events, and shipping.
• Lead office projects and improve systems end-to-end.

Skills

Highly organized

Detail-oriented

Problem solving

Proactive

Discretion

Communication

Tools

Google Workspace

Slack

Asana

Ramp

AI prompting (Claude/ChatGPT)

Job description

DivaDance Company seeks an exceptionally organized Office Manager & Executive/Personal Assistant to support our Austin HQ and CEO. This hands-on role manages office operations, calendars, travel, and special projects across ventures.

You’ll coordinate with finance, vendors, and teams, ensuring smooth day-to-day operations while embracing AI tools like Claude and ChatGPT to boost productivity and research capabilities.