Growth-Focused Executive Assistant | AI & Ops

Captivate, Inc.; Austin (TX); On-site; USD 34,440,000 - 38,573,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

SIMPLE IRA matching

Employee Assistance Program

Job summary

Captivate, Inc. seeks an Executive Assistant to provide high-level administrative support to the president and drive growth initiatives through business development support. The role requires a tech-savvy profile adept with productivity tools and AI to enhance operations.

You will manage complex calendars, coordinate travel, draft briefs, and maintain data integrity across CRM and collaboration platforms. This role is on-site in Austin, with responsibilities spanning executive support, business

Qualifications

• Bachelor's or Associate degree in Business or Communications preferred.
• 1-3 years experience as an Executive Assistant or related role.
• Strong organizational, writing, and verbal communication abilities.
• Discretion handling confidential information and boards materials.
• Not a remote position; requires in-office presence Monday through Friday.

Responsibilities

• Manage complex scheduling and calendar requirements for the president.
• Coordinate travel arrangements and reservations.
• Gatekeeping of communications via Slack and email with professional etiquette.
• Prepare briefs, agendas, and meeting minutes; track action items.
• Categorize executive tasks by urgency and department; translate decisions into actions.

Skills

Organizational skills

Communication

Discretion

Multitasking

Education

Associate or Bachelor's degree in Business or Communications

Tools

HubSpot

Google Workspace

Slack

AI Platforms

Job description

Captivate, Inc. seeks an Executive Assistant to provide high-level administrative support to the president and drive growth initiatives through business development support. The role requires a tech-savvy profile adept with productivity tools and AI to enhance operations.

You will manage complex calendars, coordinate travel, draft briefs, and maintain data integrity across CRM and collaboration platforms. This role is on-site in Austin, with responsibilities spanning executive support, business