Lead Administrative Support Coordinator

Northwell Health; Bay Shore (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Northwell Health is seeking an experienced administrative lead to guide support staff in a busy medical office in Bay Shore, NY.

This role requires coordinating clerical duties, maintaining patient records, and ensuring smooth daily operations.

Qualifications

• Associate's Degree required, or equivalent combination of education and related experience.
• 5-7 years of relevant experience, required.
• Experience working in a busy medical office or a hospital setting, highly preferred

Responsibilities

• Leads and guides administrative support staff and coordinates diversified clerical duties. Maintains department/office files and patient records.
• Duties include greeting visitors, answering telephones, scheduling appointments, taking minutes, and processing payments.
• Duties may include inventory control and ordering supplies; compliance with ADA and related duties as required.

Skills

Typing

Greeting visitors

Phone handling

Scheduling

Record keeping

Education

Associate's Degree or equivalent

Job description

Job Description

Leads and guides adminsitrative support staff. Coordinates diversified clerical duties related to the operational needs of the office/department.

Job Responsibility

• Leads and guides administrative support staff. Coordinates diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Job Qualification

• Associate's Degree required, or equivalent combination of education and related experience.
• 5-7 years of relevant experience, required.
• Experience working in a busy medical office or a hospital setting, highly preferred

Regular working hours are Monday to Friday 9:00am to 5:30pm. Flexibility to work other shifts including 6:30am-3:00pm, 8:30am-5:00pm or 10:00am-6:30pm on an as-needed basis for coverage purposes.

*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).