Lead Administrative Specialist - Housing Division (On-Site Tue/Thu)

State-of-Washington-Dept.-of-Commerc; Olympia (WA); Sur place; USD 54 000 - 76 000; Plein temps

Résumé du poste

State of Washington Department of Commerce, Housing Division, seeks an Administrative Assistant 4 to provide advanced administrative support to the Assistant Director and Deputy AD. The role includes supervising staff, coordinating division workflows, and managing complex calendars, travel, and HR documents.

Two in-office days weekly are required at the Olympia office, with responsibilities spanning scheduling, correspondence, and cross‑divisional coordination to support agency goals and housing

Qualifications

• Four (4) years of combined experience and/or education as described below.
• Experience includes office/clerical work, coordinating schedules, drafting/ editing, handling inquiries with confidentiality, and effective communication.

Responsabilités

• Provide high-level administrative support to the Assistant Director and Deputy AD of HD.
• Supervise administrative staff and lead the HD Lead Support Team.
• Manage calendars, meetings, travel, documents, and HR materials.
• Coordinate division meetings and events, and track deadlines.
• Oversee processes, workflows, and cross-division communications.
• Draft, edit, and format letters, memos, itineraries, and presentations.
• Ensure adherence to agency policies and maintain confidentiality.

Connaissances

Office/clerical

Coordination

Drafting/editing

Confidentiality

MS Office

Formation

Business administration / public relations education

Description du poste

State of Washington Department of Commerce, Housing Division, seeks an Administrative Assistant 4 to provide advanced administrative support to the Assistant Director and Deputy AD. The role includes supervising staff, coordinating division workflows, and managing complex calendars, travel, and HR documents.

Two in-office days weekly are required at the Olympia office, with responsibilities spanning scheduling, correspondence, and cross‑divisional coordination to support agency goals and housing