Law School Administrative Assistant II - Faculty & Student Support

Marquette University; Milwaukee (WI); On-site; USD 40,000 - 48,000; Full time

Job summary

Marquette University seeks an Administrative Assistant II to provide essential administrative and operational support to the Law School faculty. The role includes meeting coordination, file management, and technology support within a fast-paced academic environment.

You will handle event planning, scheduling, and MS Office tasks while maintaining strict confidentiality and delivering polished, accurate documents to support moot court and appointments processes.

Qualifications

• High school diploma.
• A minimum of two years of administrative experience.
• Strong oral and written communication skills.
• Attention to detail, capable of producing neat and accurate work.
• Ability to maintain strict confidentiality.
• Able to effectively proofread a variety of documents.
• Proficient with all aspects of Microsoft Office.

Responsibilities

• Assist with event planning, including travel arrangements and other logistics, for faculty (including for moot court) and faculty candidates.
• Schedule meetings and appointments, including for office hours and exam reviews; arrange committee meetings, including room reservations, guest information, and parking arrangements; schedule and set up faculty candidate interviews; schedule moot court volunteer judges.
• Maintain confidential student and committee files for professors and host appointments committee files and moot court files, including database and calendar.
• Organize and maintain information, both physically and in electronic format, including student and exam information; print moot court participant certificates; order supplies for faculty.
• Assist with preparation and dissemination of (a) course and scholarly materials, including examinations, articles, and book manuscripts, and (b) committee reports and correspondence, including files for appointments committee and moot court; provide support to law school staff as assigned or required, including proctoring exams.
• Assist students with inquiries and screen incoming telephone calls.
• Assist law school faculty and staff with the various components of Microsoft Office, including Word, Excel, Access, Powerpoint, and Outlook. Troubleshoot basic computer issues. Provide support for multi-function printing device, including troubleshooting and call for service as needed.
• Performs all other duties and responsibilities as assigned or directed by the supervisor.

Skills

Strong oral and written communication

Attention to detail

Confidentiality

Proofreading

Microsoft Office proficiency

Education

High school diploma

Tools

Microsoft Office

Job description

Marquette University seeks an Administrative Assistant II to provide essential administrative and operational support to the Law School faculty. The role includes meeting coordination, file management, and technology support within a fast-paced academic environment.

You will handle event planning, scheduling, and MS Office tasks while maintaining strict confidentiality and delivering polished, accurate documents to support moot court and appointments processes.