Program Coordinator for Faculty Support - School of Law

Saint Louis University; St. Louis (MO); On-site; USD 42,000 - 60,000; Full time

Job summary

Saint Louis University, a long-standing Catholic university, seeks a Staff Program Support for the Law School. Under general supervision, you will provide comprehensive administrative support to law faculty and academic programs, coordinating courses, events, workshops, and daily office operations.

This role requires strong planning, excellent communication, and discretion handling confidential information.

Qualifications

• Bachelor's degree in a related field.
• Three years of relevant administrative support or event coordination experience.
• Experience in an academic setting preferred.

Responsibilities

• Prepares course materials, handouts, and documents for faculty and events.
• Assists in faculty scholarship work, including transcription, editing, and correspondence.
• Coordinates travel, maintains calendars, duplicates and distributes materials.
• Processes reimbursements and ensures expenses comply with policies.
• Coordinates event logistics including venues, catering, transport, accommodations, and setup.
• Monitors event budgets to ensure proper use of funds.
• Maintains digital and physical records for events and support services.
• Responds to inquiries; communicates policies and may develop procedures.
• Handles confidential matters with discretion.
• Performs other duties as assigned.

Skills

Planning & organization

Communication

Customer service

Microsoft Office

Google Workspace

Confidentiality

Independent working

Multitasking

Event coordination

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

JOB SUMMARY

Under general supervision, provides comprehensive administrative support to individual law school faculty members and law school academic programs. Responsibilities include coordinating and managing administrative tasks related to law school faculty including courses, events, workshops, and other academic initiatives. Also supports various academic centers and departments with communication, event planning and day-to-day office operations.

PRIMARY JOB RESPONSIBILITIES

• Prepares and manages course materials, handouts, and other documents for faculty members and academic events
• Assists with preparation of faculty scholarship, including transcription, editing, and correspondence
• Coordinates travel arrangements, maintains calendars, and duplicates and distributes materials
• Processes faculty reimbursements and ensures expenses comply with University policies and financial system requirements
• Coordinates logistics for faculty-related events and academic workshops, including venues, catering, transportation, accommodations, and event setup
• Monitors event budgets to ensure appropriate use of allocated funds for operations and purchases
• Maintains digital and physical records related to events and faculty support services
• Responds to telephone and email inquiries regarding departmental and program questions and concerns; communicates and interprets policies and procedures and may develop procedures for assigned areas
• Handles confidential matters and sensitive records using discretion and sound judgment
• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong planning, organizational, and problem-solving skills
• Proficiency in Microsoft Office including Word, Excel, and PowerPoint, Google Workspace, and web-based applications
• Strong communication and customer service skills
• Ability to manage inquiries and resolve issues effectively
• Ability to handle confidential information with discretion
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Strong interpersonal and collaborative skills with the ability to work effectively with diverse groups
• Strong program coordination and event planning skills
• Ability to counsel students and provide guidance to faculty and staff with appropriate care and concern

MINIMUM QUALIFICATIONS

• Bachelor's degree in a related field
• Three years of relevant experience in administrative support, program coordination, or event support, ideally in an academic setting

Function

Staff Program Support

Scheduled Weekly Hours: 40

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.