Dental School Administrative Assistant II – Impact & Growth

Marquette University Clg-Nurse; Milwaukee (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

Marquette University is seeking an Administrative Assistant II in the Dental School, Department of General Dental Sciences in Milwaukee, WI. The role focuses on calendar management for the Chair, scheduling across faculty and clinics, and maintaining course materials and student progress data.

The ideal candidate will have a high school diploma, 2+ years of office support experience, and strong MS Office skills, with a preference for a Bachelor's degree and supervisory experience.

Qualifications

• High school diploma.
• Minimum of two years of experience in an office support role.
• Excellent organizational and customer service skills.
• Excellent written and verbal communication skills.
• Discretion, flexibility, and courteous demeanor.
• Ability to maintain confidentiality.
• Ability to work and communicate with people from a diverse population.
• Ability to work independently with little supervision and frequent interruptions in a dynamic, fast-paced environment.
• Ability to multitask and prioritize daily workload.
• Computer competency with Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Manages the Chair's calendar, travel, appointments, and meetings.
• Handles faculty scheduling, including semester commitments and clinic/Simulation Lab schedules; makes coverage decisions.
• Maintains course documentation in D2L and coordinates printing of course materials.
• Tracks student progress and outcomes data; develops spreadsheets to support department functions.
• Keeps department finances and travel budgets with oversight by the Chair.
• Coordinates calibration meetings and supervises student workers in Simulation Lab.
• Manages day-to-day office functions and onboarding of new faculty.

Skills

Organizational skills

Customer service

Written communication

Verbal communication

Discretion

Confidentiality

Diversity awareness

Independence

Multitasking

Microsoft Office

Education

Bachelor’s degree and supervisory experience

Job description

Marquette University is seeking an Administrative Assistant II in the Dental School, Department of General Dental Sciences in Milwaukee, WI. The role focuses on calendar management for the Chair, scheduling across faculty and clinics, and maintaining course materials and student progress data.

The ideal candidate will have a high school diploma, 2+ years of office support experience, and strong MS Office skills, with a preference for a Bachelor's degree and supervisory experience.