Dental School Administrative Coordinator

Ajcunet; Milwaukee (WI); On-site; USD 38,000 - 46,000; Full time

Job summary

Marquette University in Milwaukee, WI seeks an Administrative Assistant II for the Dental School, Dept. of General Dental Sciences. You will provide broad administrative support to the department chair, program directors, and staff.

Responsibilities include calendar management, scheduling, course documentation in D2L, student progress tracking, and department budget oversight. The role requires strong organization, discretion, and communication in a diverse, fast-paced environment.

Qualifications

• High school diploma required.
• Minimum of two years in an office support role.
• Excellent organizational and customer service skills.
• Excellent written and verbal communication skills.
• Discretion, flexibility, and courteous demeanor.
• Ability to maintain confidentiality.
• Ability to work with a diverse population.
• Ability to multitask and work independently in a dynamic, fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Manages the Chair’s calendar, travel, appointments, and meetings; prepares routine and confidential documents and correspondence.
• Maintains faculty scheduling and clinic/Simulation Lab schedules; determines sick-call replacements.
• Maintains course documentation and supports D2L and course materials for faculty and staff.
• Tracks student progress and clinical assessments; supports data collection for department functions.
• Oversees department finances, including travel funds and budgets; reconciles faculty travel budgets.
• Coordinates calibration meetings and supports Simulation Lab activities and grade entry in D2L.

Skills

Organizational skills

Customer service

Communication

Discretion

Confidentiality

Multitasking

Time management

Microsoft Office

Education

High school diploma

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

Marquette University in Milwaukee, WI seeks an Administrative Assistant II for the Dental School, Dept. of General Dental Sciences. You will provide broad administrative support to the department chair, program directors, and staff.

Responsibilities include calendar management, scheduling, course documentation in D2L, student progress tracking, and department budget oversight. The role requires strong organization, discretion, and communication in a diverse, fast-paced environment.