Administrative Assistant II – Dental School Support

Marquette University Clg-Nurse; Wisconsin; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental plan

Vision plan

403(b) with up to 8% match

Generous time off

Tuition benefits for employees and/ or

dependents

Job summary

Marquette University is seeking an Administrative Assistant II for the Dental School, Dept. of General Dental Sciences.

The role provides comprehensive administrative support to the department chair, program directors, faculty, and staff, with a focus on calendar management, scheduling, and course material coordination. The position requires strong organizational and communication skills, plus proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Minimum of two years of experience in an office support role.
• Excellent organizational and customer service skills.
• Excellent written and verbal communication skills.
• Discretion, flexibility, and courteous demeanor.
• Ability to maintain confidentiality.
• Ability to work independently with little supervision and frequent interruptions.
• Computer proficiency with Microsoft Office Suite.

Responsibilities

• Manages the Chair’s calendar, travel, appointments, and meetings; drafts routine and confidential documents and reports.
• Manages faculty scheduling and clinic/Semester schedules; handles replacements.
• Maintains course documentation in D2L and shared folders; coordinates printing of course materials.
• Tracks student progress and clinical assessments; collects outcomes data.
• Keeps and tracks department finances including travel funds; manages and reconciles budgets.
• Coordinates calibration meetings and meetings with CODA; schedules and handles logistics.
• Supervises student workers supporting Simulation Lab activities and provides course support.
• Handles day-to-day office functions and onboarding of new faculty.
• Performs other duties to support the department.

Skills

Customer service

Organization

Communication

Discretion

Confidentiality

MS Office

Multitasking

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Marquette University is seeking an Administrative Assistant II for the Dental School, Dept. of General Dental Sciences.

The role provides comprehensive administrative support to the department chair, program directors, faculty, and staff, with a focus on calendar management, scheduling, and course material coordination. The position requires strong organizational and communication skills, plus proficiency in Microsoft Office.