Executive Assistant to the Dean, Arts & Sciences

Marquette University; Milwaukee (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Marquette University in Milwaukee seeks an Assistant to the Dean in the College of Arts & Sciences to oversee daily operations and serve as liaison to department chairs and ROTC units. The role coordinates scheduling, meeting prep, and communications, supporting the Dean and college leadership.

Responsibilities include managing the Promotion & Tenure process, sabbatical programs, events, and faculty communications; maintaining filing systems; and acting as SharePoint administrator for the

Qualifications

• Bachelor’s degree required.
• Minimum 4 years of related administrative experience.
• Professional, detail-oriented, and able to work in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office and able to maintain confidentiality.
• Understanding of budget processes and systems.
• Self-starter with ability to work independently and meet deadlines.
• Ability to collaborate effectively and provide high-quality customer service.
• Strong writing and grammar skills.

Responsibilities

• Manage day-to-day operations of the Dean’s Office and liaise with chairs and ROTC units.
• Coordinate scheduling, communications, and meeting preparation.
• Oversee Promotion & Tenure process, sabbatical program, and events.
• Answer calls and respond to emails; greet visitors.
• Maintain college files, both paper and electronic.
• SharePoint administrator for college site.
• Track department Chair elections and appointments.
• Prepare Dean’s letters and communications to faculty and chairs.
• Coordinate donor acknowledgement and Dean’s list letters.

Skills

Attention to detail

Organizational skills

Microsoft Office

Budget knowledge

Confidentiality

Team collaboration

Strong writing

Communication skills

Self-starter

Customer service

Education

Bachelor's degree

Tools

SharePoint

Job description

Marquette University in Milwaukee seeks an Assistant to the Dean in the College of Arts & Sciences to oversee daily operations and serve as liaison to department chairs and ROTC units. The role coordinates scheduling, meeting prep, and communications, supporting the Dean and college leadership.

Responsibilities include managing the Promotion & Tenure process, sabbatical programs, events, and faculty communications; maintaining filing systems; and acting as SharePoint administrator for the