Law Firm Receptionist (Part-Time)

Shipman & Goodwin LLP; Hartford (CT); On-site; USD 34,000 - 39,000; Part time

Job summary

Shipman & Goodwin LLP is seeking a dynamic Part-Time Receptionist to join our Hartford office. You will greet clients, answer phones, manage front desk operations, and provide essential administrative support to a professional legal team.

The ideal candidate will have proven administrative experience, strong Microsoft Office skills, excellent phone etiquette, and outstanding organizational and time-management abilities.

Qualifications

• Proven administrative experience in a professional setting.
• Proficiency in Microsoft Office Suite.
• Excellent phone etiquette and multi-line phone handling.
• Strong organizational and time-management skills.
• Experience in client communication and front desk duties.
• Ability to work part-time in a fast-paced environment.

Responsibilities

• Greet clients and visitors warmly, ensuring a positive first impression.
• Answer multi-line phone systems promptly and professionally.
• Handle incoming and outgoing correspondence, including emails and mail.
• Assist with clerical tasks such as data entry.
• Validate parking for visitors and staff.
• Provide excellent customer service with professionalism and courtesy.

Skills

Administrative experience

Microsoft Office (Word, Excel, Outlook

Phone etiquette

Organizational skills

Time management

Client communication

Front desk experience

Tools

Microsoft Office Suite

Job description

Position Summary

We are seeking a dynamic and personable Part-Time Receptionist to join our esteemed law firm. This vital role involves creating a welcoming environment for clients and visitors, managing front desk operations, and providing essential administrative support. The ideal candidate will demonstrate excellent communication skills, organizational excellency, and a proactive attitude to ensure smooth daily operations. This position offers an engaging opportunity to be the first point of contact in a professional legal setting, contributing to the firm’s reputation for exceptional client service.

• Pay range is $25-$28/hour, non-exempt, hourly

Duties

• Greet clients and visitors warmly, ensuring a positive first impression of the firm
• Answer multi-line phone systems promptly and professionally, directing calls efficiently
• Handle incoming and outgoing correspondence, including emails and mail distribution
• May be asked to assist with clerical tasks such as data entry
• Validate parking for all visitors and staff
• Provide excellent customer service by addressing client inquiries with professionalism and courtesy

Requirements

• Proven administrative experience in a professional setting, preferably within a law firm or similar environment
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
• Excellent phone etiquette with experience handling multi-line phone systems and phone reception duties
• Exceptional organizational skillsli>
• Effective time management skills to prioritize tasks in a fast-paced environment
• Previous clerical or front desk experience with familiarity in client communication
• Personal assistant experience or office support background is a plus

Non-Discrimination:

The Firm will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, ancestry, disability, pregnancy, genetic information, gender identity or expression, veteran status or any other characteristics protected by applicable law, except in the case of a bona fide occupational qualification.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Disclaimer Statement

The preceding job description has been designed to illustrate the general nature and requirements for the performance of this job. It is not intended to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.