Legal Assistant / Back-Up Receptionist

RAS LaVrar, LLC; Plantation (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Paid time off

Paid holidays

401k

Job summary

RAS LaVrar, LLC seeks a Legal Assistant/Back-up Receptionist to support a prestigious legal group with administrative tasks and front-desk duties. The role emphasizes attention to detail, independent work, and strong Microsoft Office skills.

The ideal candidate will manage calls, messages, calendars, and client inquiries in a fast-paced environment, ensuring all records and communications are accurate and timely. Office presence is required, with training provided.

Qualifications

• High school diploma or equivalent.
• Bilingual - preferred but not required.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office applications.

Responsibilities

• Answer telephones, manage re-direction of all communication and relay messages accurately.
• Address queries with professionalism and maintain organized records.
• Receive, sort and maintain mail and postage records.
• Provide general administrative and clerical support.
• Schedule and maintain a calendar of daily appointments and room reservations.
• Monitor front desk inventory and general office equipment.

Skills

Organizational skills

Professional communication

MS Office

Education

High school diploma or equivalent

Bilingual - preferred but not required

Tools

MS Office

Job description

The Legal Assistant \\ Back-up Receptionist role will provide our new hire with the unique opportunity to learn about various aspects of a prestigious legal group, as well as demonstrate their ability to meet performance expectations. We are seeking a candidate with a strong grasp on the fundamentals of providing office assistance, a desire to learn, and the ability to organize and prioritize tasks to meet deadlines in a fast- paced environment. The ideal candidate will pay meticulous attention to detail, producing accurate and high-quality work product. The candidate must be able to work independently and possess working knowledge of the Microsoft suite.

Job Responsibilities, Requisite Knowledge, Skills, and Abilities:

• Answer telephones, manage re-direction of all communication and effectively relay messages with accuracy
• Address all internal, external and client queries with a high degree of professionalism
• Receive, sort and maintain organized record of mail received and postage sent out
• Provide general administrative and clerical support
• Intermediate to advanced-level computer (Microsoft Office) and general office skills
• Demonstrated ability to organize large volumes of information efficiently and effectively
• Ability to effectively communicate through both verbal and written electronic correspondence
• Possess a high degree of professionalism in attire, customer communication and punctuality
• Exceptional time-management skills and the ability to meet tight deadlines
• Ability to work independently
• Ensure the firm remains in compliance with regards to visitor entry and office security
• Schedule and maintain a calendar of daily appointments, including meetings and room reservations
• Track front desk office inventory, as well as monitor and maintain all general office equipment

Requisite Knowledge, Skills, and Abilities

• Intermediate to advanced-level computer (Microsoft Office) and general office skills
• Demonstrated ability to organize large volumes of information efficiently and effectively
• Ability to effectively communicate through both verbal and written electronic correspondence
• Possess a high degree of professionalism in attire, customer communication and punctuality
• Exceptional time-management skills and the ability to meet tight deadlines
• Ability to work independently

Required Education and Training

• High school diploma or equivalent
• Bilingual - preferred but not required

Job Type and Compensation

• Competitive Pay – commensurate to your experience
• Comprehensive training and mentoring programs
• Paid time off
• Paid holidays
• Health Insurance, Life, Dental, Medical, Vision, 401k.

• Shifts available: 8am to 5pm OR 8:30am to 5:30pm OR 9am to 6pm.
• Lunch : 1 hour
• Office Environment: This is an in-office position. This position is not remote or hybrid.