Administrative Assistant

New Hampshire Public Defender; Dover (NH); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Holidays/PTO/Sick Time

State Health and Dental Insurance

Vision Insurance

Life/Disability Insurance

403(b) Retirement Account

Professional Development Opportunities

Job summary

New Hampshire Public Defender is seeking an Administrative Office Assistant to be the first point of contact for clients and visitors and to support daily administrative operations. The role requires excellent communication, organization, and the ability to juggle multiple tasks in a fast-paced environment.

Typical responsibilities include greeting clients, answering calls, managing mail, maintaining a welcoming reception area, and assisting with data entry and filing.

Qualifications

• Excellent verbal and written communication skills, with keyboarding and proofreading ability.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
• Professional appearance and demeanor.
• Ability to handle sensitive information with confidentiality.
• High-school diploma or GED required.
• Experience as administrative assistant, receptionist, or similar role, preferably in a legal environment.

Responsibilities

• Greet and assist clients, visitors, and vendors in a courteous and professional manner
• Answer and direct incoming phone calls, take messages, and manage correspondence
• Manage incoming and outgoing mail and deliveries
• Maintain a clean, organized, and welcoming reception area
• Support administrative tasks such as data entry and filing as requested
• Collaborate with team members to ensure smooth office operations

Skills

Communication skills

Multitasking

Organizational skills

MS Office

Office equipment

Professional appearance

Confidentiality

Keyboarding

Proofreading

Education

High-school diploma or GED

Tools

Microsoft Office Suite

Job description

Description

We are seeking a professional and organized Administrative Office Assistant to join our dynamic law firm. This role functions as the first point of contact for clients and visitors, while supporting the daily administrative operations of our team. The ideal candidate will demonstrate excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Greet and assist clients, visitors, and vendors in a courteous and professional manner
• Answer and direct incoming phone calls, take messages, and manage correspondence
• Manage incoming and outgoing mail and deliveries
• Maintain a clean, organized, and welcoming reception area
• Support administrative tasks such as data entry and filing as requested
• Collaborate with team members to ensure smooth office operations

Requirements

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills, as well as keyboarding and proofreading ability
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment
• Professional appearance and demeanor
• Ability to handle sensitive information with confidentiality

Educational and Experience

• High-school diploma or GED required.
• Proven experience as an administrative assistant, receptionist, or in a similar role, preferably in a legal environment

Physical Requirements

Physical requirements include retrieving and distributing files, written documents, or office supplies weighing up to 25 pounds; retrieving and replacing objects from shelves up to eight feet high; sitting and keyboarding for extended periods of time.

Benefits

• Holidays/PTO/Sick Time
• State Health and Dental Insurance
• Vision Insurance
• Life/Disability Insurance
• 403(b) Retirement Account
• Professional Development Opportunities