Law Firm Office Services Specialist

Fox Rothschild LLP; Seattle (WA); On-site; USD 38,000 - 41,000; Full time

Job summary

Fox Rothschild LLP in Seattle is seeking an Office Services Coordinator to deliver high-quality office services, maintain relations with clients, attorneys and staff, and uphold strict confidentiality, timeliness, and accuracy.

You will oversee mailroom, copy rooms, conference setup, catering, on-site IT support with Information Services, inventory, front desk backup, and general clerical tasks, contributing to a well-organized, client-focused office environment.

Qualifications

• High School Diploma or equivalent required.
• Prior law firm or professional services firm related experience preferred but not required.

Responsibilities

• Oversees mailroom services, including sorting, distributing, collecting, and metering of mail and parcels on an accurate and timely basis.
• Train new employees on the processes and procedures of the office services department.
• Produce accurate copying/printing, faxing, and scanning in accordance with verbal and written instructions and Firm policies and procedures.
• Responsible for the organization and upkeep of copy rooms. Stock general supplies; deliver paper; provide daily maintenance of the copier area.
• Set up and clean conference rooms; ensure rooms stocked with supplies; assist with catering delivery and setup.
• Provide on-site assistance to Information Services, including installing video/audio conferencing equipment.
• Maintain inventory levels of related supplies; organize and distribute kitchen supplies.
• Maintain cleanliness of shared spaces; perform incidental cleaning.
• Provide front desk back-up coverage: greet visitors, answer calls, provide information.
• Assist with general clerical support, as requested.

Skills

Mailroom operations

Office equipment

Customer service

MS Office

Interpersonal communication

Clerical support

Confidentiality

Attention to detail

Time management

Education

High School diploma

Tools

Copiers/Scanners

Fax machines

Printers

Job description

Fox Rothschild LLP in Seattle is seeking an Office Services Coordinator to deliver high-quality office services, maintain relations with clients, attorneys and staff, and uphold strict confidentiality, timeliness, and accuracy.

You will oversee mailroom, copy rooms, conference setup, catering, on-site IT support with Information Services, inventory, front desk backup, and general clerical tasks, contributing to a well-organized, client-focused office environment.