Office Services & Front Desk Coordinator

Fox Rothschild; Seattle (WA); On-site; USD 38,000 - 41,000; Full time

Job summary

Fox Rothschild LLP seeks an Office Services Coordinator to support high-quality office services, maintain confidentiality, and ensure timely work with clients, attorneys, and staff. Responsibilities include mailroom management, conference room setup, and on-site IT support for video/audio conferencing.

Qualifications include a high school diploma and strong MS Office skills, plus a customer-service orientation and excellent organizational abilities.

Qualifications

• High School Diploma or equivalent required.
• Prior law firm or professional services firm experience preferred but not required.
• Must communicate professionally with clients, attorneys, and staff.

Responsibilities

• Oversees mailroom services with accurate, timely handling.
• Train new employees on office services procedures.
• Handle copying, printing, scanning per instructions and firm policies.
• Organize copy rooms and stock supplies; manage copier area.
• Set up and stock conference rooms; assist with catering for meetings.
• Support Information Services with on-site tech setup (video/audio conferencing).
• Maintain inventory of supplies and organize kitchen items.
• Keep shared spaces clean and orderly; incidental cleaning.
• Provide front desk back-up coverage and greet visitors.
• Provide general clerical support as requested.

Skills

Mailroom management

Staff training

Office equipment

Customer service

MS Office

Organization

Attention to detail

Education

High School Diploma or equivalent

Job description

Fox Rothschild LLP seeks an Office Services Coordinator to support high-quality office services, maintain confidentiality, and ensure timely work with clients, attorneys, and staff. Responsibilities include mailroom management, conference room setup, and on-site IT support for video/audio conferencing.

Qualifications include a high school diploma and strong MS Office skills, plus a customer-service orientation and excellent organizational abilities.