Legal Team Administrator & Client Services Support

Fox-Rothschild-LL; West Palm Beach (FL); On-site; USD 38,000 - 62,000; Full time

Job summary

Fox Rothschild LLP is seeking a Legal Team Assistant to provide administrative support to attorneys across the firm, including CST and ARC, in a collaborative, client-focused environment. This role requires strong organization, the ability to manage multiple priorities, proficiency with MS Office, and a professional demeanor, with at least three years of law firm experience preferred.

Responsibilities include handling expense processing, scanning invoices, maintaining files, and facilitating new

Qualifications

• Associate’s Degree preferred; applicable work experience may be considered in lieu of a degree.
• High School Diploma or equivalent required
• Minimum of three (3) years related experience in a law firm environment preferred.

Responsibilities

• Provide administrative support to attorney teams office-wide, including, but not limited to, the following: printing and assembly of large print requests (trial exhibits), scan and process third party vendor invoices, process attorneys’ expenses as needed, ensure proper indexing and filing of documents into the firm’s files and iManage database, process new business intake requests from conflict search through engagement letter, create and maintain client case files, search and review electronic documents, collaborate with Office Administrator and other teams to complete local office projects, tasks and initiatives, adhere to firm policies and confidentiality.
• Work collaboratively with CST Specialists, ARC Team, and other Legal Team Assistants, collaborate with resources inside and outside the firm to complete projects and tasks.
• Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality and providing outstanding customer service to internal and external clients/contacts.

Skills

Multitasking

Confidentiality

Customer service

Communication

Professional demeanor

Education

Associate’s Degree preferred

High School Diploma or equivalent required

Tools

MS Office Suite

Job description

Fox Rothschild LLP is seeking a Legal Team Assistant to provide administrative support to attorneys across the firm, including CST and ARC, in a collaborative, client-focused environment. This role requires strong organization, the ability to manage multiple priorities, proficiency with MS Office, and a professional demeanor, with at least three years of law firm experience preferred.

Responsibilities include handling expense processing, scanning invoices, maintaining files, and facilitating new