Law Firm Administrator

LHH Recruitment Solutions; Austin (TX); Hybrid; USD 45,000 - 65,000; Part time

Job summary

Austin, Texas-based boutique law firm seeks a proactive Firm Administrator to oversee daily operations, HR, and office management. The role offers part-time or full-time arrangements to suit experience and payroll capabilities.

Ideal candidates will manage staff relations, onboarding, vendor partnerships, and facilities while maintaining discretion and a collaborative, client-focused office culture. In-office with potential for hybrid scheduling.

Qualifications

• Prior administrative, office management, operations, or HR experience.
• Strong organizational and problem-solving skills.
• Professional communication and discretion with sensitive information.
• Ability to manage competing priorities independently.
• Payroll or accounting familiarity is a plus.

Responsibilities

• Manage employee relations and day-to-day HR matters
• Handle time-off requests, leave tracking, and policy administration
• Coordinate onboarding and personnel documentation, including offer letters
• Serve as a point of contact for staff questions and administrative needs
• Manage relationships with vendors, contractors, and service providers
• Coordinate office maintenance, repairs, and facility-related matters
• Work with external partners supporting the firm's website and professional branding efforts
• Assist with payroll and accounting functions, depending on experience
• Identify and resolve operational issues proactively

Skills

Administrative experience

HR experience

Discretion and confidentiality

Payroll familiarity

Communication skills

Job description

Austin, TX | Family Law Firm | Part-Time or Full-Time Opportunity

LHH is partnering with a well-established and highly respected boutique law firm in Austin that is seeking a Firm Administrator to oversee the day-to-day administrative and operational functions of the practice.

This role is ideal for a proactive professional who enjoys wearing multiple hats, taking ownership of office operations, and supporting a close-knit team in a professional services environment. The firm handles sophisticated, high-profile matters and values discretion, professionalism, and strong interpersonal skills.

About the Opportunity

This position will serve as a key operational leader for the firm, helping manage administrative, human resources, and office management functions. The ideal candidate is confident making decisions, addressing staff and vendor matters, and ensuring the office runs smoothly and efficiently.

The position can be structured as either:

• Part-time (approximately 9:00 a.m. to 1:00 p.m.) focused on HR and office administration; or
• Full-time for candidates with payroll and accounting experience who can assume additional responsibilities.

Key Responsibilities

• Manage employee relations and day-to-day HR matters
• Handle time-off requests, leave tracking, and policy administration
• Coordinate onboarding and personnel documentation, including offer letters
• Serve as a point of contact for staff questions and administrative needs
• Manage relationships with vendors, contractors, and service providers
• Coordinate office maintenance, repairs, and facility-related matters
• Work with external partners supporting the firm's website and professional branding efforts
• Assist with payroll and accounting functions, depending on experience
• Identify and resolve operational issues proactively

Qualifications

• Prior administrative, office management, operations, or HR experience
• Law firm experience is helpful but not required
• Strong organizational and problem-solving skills
• Professional communication skills and the ability to handle sensitive information with discretion
• Confidence managing competing priorities and addressing workplace matters independently
• Experience with payroll, bookkeeping, or accounting functions is a plus
• Strong attention to detail and a service-oriented mindset

Why Consider This Opportunity?

• Join a respected, long-standing boutique practice with an outstanding reputation
• Support a collaborative and team-oriented office environment
• Work closely with firm leadership and play a meaningful role in firm operations
• Opportunity to build and shape administrative processes
• Flexible structure with part-time or full-time potential based on experience

Work Arrangement

• Austin, Texas
• In-office preferred
• Hybrid flexibility may be considered for the right candidate

Compensation

Compensation is competitive and will be determined based on experience, qualifications, and the scope of responsibilities assumed.