Firm Administrator

LHH Recruitment Solutions; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Employer-paid medical benefits

Free parking

Stable, supportive work environment

Job summary

LHH Legal is seeking a Firm Administrator in Austin to lead the day-to-day operations of a respected boutique law firm. The role partners with owners to oversee administration, HR, vendor relationships, and billing processes, ensuring smooth, compliant operations.

The ideal candidate has 5+ years in law firm administration with a proactive, independent mindset and strong leadership and communication skills. Onsite role with competitive benefits and a stable work environment.

Qualifications

• Minimum 5+ years in law firm administration or equivalent leadership role.
• Strong knowledge of legal billing, accounting, and operations.
• Experience managing HR processes and vendor relationships.
• Proven ability to lead, communicate, and problem-solve in a fast-paced environment.

Responsibilities

• Oversee daily law firm operations and administrative functions.
• Manage HR processes including onboarding, PTO, and employee relations.
• Coordinate hiring paperwork, offers, and personnel documentation.
• Administer office policies, vendor contracts, and service providers.
• Oversee billing processes and accounting functions for the firm.
• Partner with leadership on operations strategy and improvements.
• Ensure compliance with insurance, licensing, and regulatory requirements.
• Monitor workflows and drive efficiency improvements.
• Serve as primary point of contact for administrative issues.

Skills

Law firm administration

Leadership

HR management

Billing knowledge

Operations management

Communication

Tools

Billing software

HRIS

Microsoft Office

Job description

LHH LEGAL - FIRM ADMINISTRATOR | Austin, Texas

LHH Legal is partnering with a highly respected and established Austin law firm to identify an experienced Firm Administrator who can immediately step into a leadership role and take ownership of the firm's day-to-day operations.

This is an exceptional opportunity to join a stable, well-regarded boutique law firm with a longstanding reputation for excellence. The firm offers a collaborative culture, paid employee benefits, free parking, and the opportunity to work directly with accomplished legal professionals who value strong operational leadership.

The Firm Administrator will serve as the operational leader of the law firm, partnering closely with the firm's owners to oversee administration, human resources, vendor relationships, office operations, accounting functions, and billing processes. This individual must be proactive, confident, and capable of independently managing the business side of a law firm.

Law firm administration experience is REQUIRED.

Responsibilities

• Oversee daily law firm operations and administrative functions
• Manage employee relations, PTO requests, onboarding, and HR processes
• Coordinate hiring paperwork, offer letters, and personnel documentation
• Administer office policies and procedures
• Manage vendor relationships, contracts, and service providers
• Coordinate office maintenance, facilities, and technology support
• Oversee legal billing processes and accounting functions
• Partner with leadership regarding firm operations and strategic initiatives
• Maintain compliance with insurance, licensing, and operational requirements
• Monitor workflow efficiency and implement process improvements
• Serve as the primary point of contact for administrative and operational issues

Qualifications

• Minimum 5+ years of law firm administration experience
• Prior experience as a Firm Administrator, Legal Administrator, Executive Director, or Office Manager within a law firm
• Strong knowledge of legal billing, accounting, and law firm operations
• Experience managing HR functions and employee relations
• Ability to manage vendors, contracts, facilities, and office operations
• Strong leadership, communication, and problem-solving skills
• Highly organized with excellent attention to detail
• Demonstrated ability to work independently and take ownership of responsibilities
• Compensation open and based on experience
• Employer-paid employee medical benefits
• Free parking
• Stable and supportive work environment

Work Arrangement

• Primarily onsite in Austin, Texas
• Limited hybrid flexibility may be considered for exceptional candidates