Law Firm Administrator

Cherry Bekaert Recruiting & Staffing Services; Washington (District of Columbia); Hybrid; USD 170,000 - 190,000; Full time

Job summary

Cherry Bekaert Recruiting & Staffing Services assists a boutique Washington, DC law firm in hiring a Firm Administrator to lead finance, HR, technology, facilities and day-to-day operations.

The role reports to the Firm Shareholders, with a hybrid schedule requiring 2–3 days in the office. The compensation ranges from $170,000 to $190,000 plus a competitive benefits package, reflecting the firm's emphasis on mutual respect and work-life balance.

Qualifications

• Advanced understanding of accounting principles, financial reporting, and business operations.
• Experience administering business systems including accounting, HRIS, legal practice management, document management, and cloud platforms.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with proactive, solution-oriented approach.

Responsibilities

• Oversee accounting functions including billing, AR/AP, payroll, financial reporting, budgeting, and year-end statements coordination.
• Administer financial systems and related platforms (QuickBooks Online, Bill.com, Sage, etc.).
• Administer HRIS, benefits, payroll, and retirement plans; liaison with outside providers.
• Manage HR, recruitment, onboarding, development, retention, and offboarding for non-attorney staff and attorneys.
• Oversee facilities, IT/vendor relations, and business systems administration; ensure smooth operations.
• Prepare reports and analyses for Shareholders and monthly meetings.

Skills

Accounting

HRIS

Payroll

Finance

Operations

Vendor Management

Communication

Project Management

Technology Proficiency

Leadership

Education

Bachelor’s degree in Business Administration, Finance, Accounting, HR, or related field

Tools

QuickBooks Online

Bill.com

Sage

Centerbase

NetDocuments

iSolved

Job description

We are engaged in a search for a Law Firm Administrator in DC for a growing, boutique law firm.

Great hybrid situation in a smaller, family friendly firm of 25 employees, and approximately 10 partners. Firm is doing well, steady business. Want to hire a quality leader quickly!

Hybrid Role: 2-3 days in office required. Compensation: $170-190K plus outstanding benefits package.

Our client's firm culture is one of mutual respect and recognition of the importance of a positive life-work balance which the Firm encourages through its policies and benefits. This has enabled the Firm to attract and retain long-term quality professionals. Support (non legal) staff is highly respected and leaned on for a sucessful, law firm practice.

Legal Administration

This nationally recognized firm is seeking an experienced Firm Administrator to oversee the firm’s financial operations, human resources, technology, facilities, and day-to-day business operations.

The position reports directly to the Shareholders of the Firm. The ideal candidate will have demonstrated knowledge and experience in accounting, benefits administration, human resources and operations, and enjoy a position where every day is different. The position encompasses a wide range of activities with involvement in all phases of the administration, personnel, finances, facilities, and business systems. The Firm Administrator is supported by the part-time Accounting Assistant who assists with day-to-day accounting functions.

The Firm works on a hybrid work schedule, meaning that employees are expected to work in the office at least two (2) days per week. A Firm Administrator may need to work from the physical Washington, DC office more than two (2) days any particular week as duties may require.

Responsibilities include:

Finance & Accounting

• Perform and facilitate the Firm’s accounting functions, including billing, accounts receivable, accounts payable, payroll, financial reporting, budgeting, and coordination of year-end financial statements with the Firm’s outside CPA
• Administer the Firm’s financial systems including QuickBooks Online, Bill.com, Sage Expense Management, and related accounting platforms
• Prepare cash flow forecasts and other financial analyses for Shareholders
• Oversee the Firm’s human resources function, including recruitment, onboarding, professional development, employee relations, performance management, retention, and offboarding for all non-attorney staff, as well as onboarding and offboarding of attorneys
• Administer the Firm’s employee benefits, HRIS, payroll, and retirement plans, serving as the primary liaison with outside benefit providers and brokers
• Maintain personnel records, support performance review processes, and assist the Shareholders with employee-related matters. Support up to 10 non legal staff.

Operations, Technology & Facilities

• Manage the day-to-day operations of the Firm including facilities, office equipment, security and vendor relationships
• Serve as the Firm’s primary liaison with the Firm’s managed IT provider and technology vendors, overseeing the administration of the Firm’s business systems, including accounting, case management, document management, HRIS, and other operational platforms
• Coordinate office maintenance, space planning and facilities-related projects as needed

Shareholder Support

• Work directly with the Shareholders to support short-term and long-term organizational goals
• Prepare reports, analyses, and other materials for monthly Shareholder meetings
• Manage special projects and other assignments as directed by the Shareholders

Experience, Skills & Qualifications

• Advanced understanding accounting principles, financial reporting, and business operations
• Experience administering business systems, including accounting, HRIS, legal practice management, document management, and other cloud-based software platforms
• Excellent written and verbal communication skills
• Strong attention to detail and a proactive, solution-oriented approach
• Strong project management, organization, and problem-solving skills with the ability to manage multiple priorities simultaneously
• Technically proficient and comfortable learning and administering new technologies; experience with QuickBooks Online, Bill.com, Centerbase, NetDocuments, iSolved, or similar platforms is preferred
• Ability to exercise sound judgment, maintain confidentiality, and work effectively with attorneys, professional staff, vendors, and outside service providers
• Bachelor’s degree in Business Administration, Finance, Accounting, Human Resources, or a related field preferred (equivalent law firm administration experience will be considered)
• Minimum of 5 years of progressively responsible experience in law firm administration or professional services operations