Office Administrator

Esquire Recruiting, LLC

Houston (TX)

On-site

USD 110,000 - 115,000

Full time

43 hours ago

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Benefits offered by this job

401(k) Retirement Plan

Medical Insurance

Health Savings Account (HSA)

Vision Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

Life Insurance

Short-Term Disability Coverage

Long-Term Disability Coverage

Flexible Spending Accounts (FSA)

Lyra Health EAP

Paid Family Leave

Back-up Child Care Services

College Coach Program

Pet Insurance

Paid Sick Time

Paid Time Off

Job summary

Esquire Recruiting, LLC is recruiting an Office Administrator (Office Manager) for a premier AM Law 100 firm in Houston, TX. This exempt role leads daily operations, HR-related tasks, facilities, events, and staff supervision to support lawyers and professional staff.

The position emphasizes leadership, process improvement, and a proactive service culture within a fast-paced legal environment. Competitive compensation and benefits offered.

Qualifications

Bachelor's degree or higher in Business Administration, Finance, or related field.
3+ years of supervisory/managerial experience; law firm or professional services preferred.
Strong communication and organizational skills.

Responsibilities

Guide office lawyers and staff, promoting service excellence.
Identify and implement efficiency improvements for daily operations.
Coordinate with HR for hiring, orientation, and performance reviews.
Manage staffing levels and workload assignments in the Houston office.
Oversee office budget, security protocols, and facilities maintenance.
Plan office events and real estate projects; liaise with property managers.

Skills

Emotional intelligence

Proactive

Problem-solver

Written and verbal communication

Education

Bachelor's degree in Business Administration or Finance

Job description

POSITION: Office Administrator (Office Manager)

LOCATIONS: Houston, TX

COMP: $110,000 - $115,000 (Exempt)

Office Administrator | AM Law 100 Law Firm | Houston, TX | Our prestigious and award-winning global AM LAW 50 law firm client is hiring an experienced legal Office Administrator to work in their Houston office. The Administrator will lead and proactively manage daily operations of the Houston office. This position will have a significant impact on the organization. We seek an energetic professional dedicated to providing top-notch service as well as building and maintaining a diverse environment in which professional staff and lawyers can thrive. The position is a blend of leadership, change management, direct personnel supervision, operations, administration, facilities, events and hospitality, morale building and requires the ability/flexibility to adapt to changing priorities and demands with little or no notice. Qualified candidates should be able to demonstrate exceptional energy, a sense of urgency, commitment to service excellence, a spirit of continuous improvement, and the desire to develop a team of diverse support staff professionals. Our client firm is offering a very competitive compensation and benefit package.

DUTIES AND RESPONSIBILITIES

Provides guidance to office lawyers and professional staff and fosters a culture of service excellence
Identifies and implements creative solutions to enhance productivity, efficiency, and effectiveness of support.
Proactively work with lawyers and others to ensure their needs are met and exceed expectations now and in the future
Manages support assignments to ensure effectiveness and balance. Analyzes workload allocation on a regular basis
Ensures the office is well-organized and that it maintains the appropriate staffing levels
Work with Global Security Team to establish and implement local security protocols and procedures ensuring safety of local facilities, equipment and personnel
Leads local emergency response and business continuity efforts
Manages office budget, expenses and identifies opportunities for cost savings
Examine office operations and activities with respect to best practices and make recommendations or implement changes to enhance efficiency and effectiveness and promote continuous improvement
Solving day-to-day problems independently in conjunction with others
Manage HR functions including interviewing and hiring professional and operations staff, conducting new hire orientation, conducting annual performance reviews, and compensation recommendations, approvals of timesheets for non-exempt personnel, and other duties as needed; liaise and report in real-time to HR Business Partners on employment performance issues.
Plans and oversees execution of office events and community support initiatives
Assist with real estate projects such as lease review and negotiations, sublease agreements, space allocation, office renovations/buildouts, office moves, and local matters related to the management /reduction of building operating costs
Manage all office operational functions including delivery of support services by Executive Assistants (administrative), and office services (mail, document reproduction and hospitality).
Assist administrative departments with workflow issues, as necessary
Facilities management which includes establishing and maintaining relationships with local property management and the landlord
Approve expense and check requests
Serve as office point of contact for search consultants and industry peers; maintain membership and actively participate in professional organizations such as ALA/SHRM to keep updated on industry trends
Collaborate on and/or lead global and national projects and task force initiatives.
Performs ad hoc duties as assigned

REQUIREMENTS:

Education: Bachelor's Degree in a professional discipline such as Business Administration or Finance preferred. Advanced degree or training considered a plus. Equivalent experience may be considered.

Experience: 3+ years’ experience working in a supervisory/managerial role required. Previous law firm or professional services environment experience is preferred. Basic understanding of state and local human resource laws, regulations and requirement s essential.

Skills: High emotional intelligence, proactive, problem-solver, strong written and verbal communication

Additional information

Supervisory responsibilities: Responsible for supervising/managing Executive Assistants, Facilities/Office Services staff, and/or outsource vendors.

Working conditions

You will be required to work in the office for a minimum of 4 days per week. Occasionally called upon to work hours more than your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Employee benefits overview