Firm Administrator

Whitman Associates, Inc.; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

Whitman Associates, Inc. seeks a Firm Administrator to manage daily business operations, offering payroll, billing, HR, and administrative support in a private law firm setting.

The role involves coordinating HR processes, benefits administration, and reports with external CPA involvement, while ensuring IT and vendor systems function smoothly.

Qualifications

• Bachelor’s degree required.
• Private law firm experience preferred.
• Strong verbal and written communication skills required.
• Organizational skills and ability to meet deadlines in a fast-paced environment.

Responsibilities

• Collaborate with external CPA, assist payroll and billing, and develop reports.
• Maintain personnel records and coordinate HR functions including recruitment and onboarding.
• Support employee benefits administration and coordinate with providers/brokers.
• Interface with IT and office vendors to ensure systems and equipment function properly.
• Assist with special projects as assigned.

Skills

Payroll coordination

HRIS proficiency

Accounting principles

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

QuickBooks

HRIS

Job description

Firm Administrator [2587].

Law office seeks Firm Administrator to manage daily business operations by providing administrative, financial, and human resources support.

Responsibilities:

• Collaborate with Firm’s external CPA and assist with payroll and billing functions while developing reports and year-end financial statements.
• Maintain personnel records and coordinate human resources functions such as recruitment, onboarding/offboarding, and performance management.
• Support administration of employee benefits and retirement plans and serve as the main point of contact for benefit providers and brokers.
• Interface with IT and office vendors and ensure internal platforms and office equipment are functioning properly.
• Assisting with additional special projects as assigned.

Qualifications:

• Strong verbal, written, and interpersonal communication skills.
• Highly proactive with excellent prioritizing skills.
• Positive, professional attitude and ability to collaborate effectively with others.
• Remains organized and meets deadlines effectively in a fast-paced working environment.
• Exercises good judgement given minimal direction.
• Understanding of business operations and accounting principles.
• Excellent computer and software skills and proficiency in Microsoft Office Suite applications, QuickBooks, and HRIS.

Requirements:

• Bachelor’s degree.
• Private law firm and legal administrative experience required.

Salary:

Depending on experience.