Launch Program Admin Assistant — Growth, Grants & Events

Wellstone; Huntsville (AL); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and vision premiums

RSA retirement with 457b plan

9 paid holidays

PTO up to 15 days per year

Group Life and AD&D insurance

Licensure reimbursement

Tuition discounts

Job summary

Wellstone in Huntsville, AL is seeking an experienced Administrative Assistant to provide receptionist and administrative support for the LAUNCH Team. The role requires proficiency with Microsoft Office and strong customer service, with a High School Diploma and up to 25% travel.

Hours are 8:00 AM to 5:00 PM, Monday to Friday, Full Time. Responsibilities include answering phones, creating promotional materials, compiling reports, managing program finances, training new staff, supporting events,

Qualifications

• High School Diploma or equivalent required.
• Experience with grant writing preferred.
• Excellent verbal and written communication skills.
• Good organizational and documentation skills.
• Familiar with computers and Microsoft Office Suite.
• Customer Service experience preferred.

Responsibilities

• Answer phones, route calls, and take messages for staff.
• Develop flyers, promotional pamphlets and other media for the public.
• Compile, maintain and submit reports in a timely fashion as required.
• Maintain records regarding program financials, budget, budget projections for grant proposals.
• Calculate budget line items, salary and fringe amounts.
• Train new staff on submitting required information and forms.
• Assist manager in event preparations and other administrative tasks.
• Retrieve payroll data to ensure accurate calculations submitted regarding LAUNCH employee information.
• Ensure payment is received on submitted, approved invoices.
• Work closely with the accounting manager regarding submitting monthly reports on expenditures.
• Submit updated information to the program manager for submission of contract amendments.
• Transport clients to events when needed.
• Keep program manager informed of all program concerns, issues, liabilities, etc.
• Attend meetings, training courses and LAUNCH sponsored events.
• Complete other duties as assigned.

Skills

Microsoft Office

Customer service

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Wellstone in Huntsville, AL is seeking an experienced Administrative Assistant to provide receptionist and administrative support for the LAUNCH Team. The role requires proficiency with Microsoft Office and strong customer service, with a High School Diploma and up to 25% travel.

Hours are 8:00 AM to 5:00 PM, Monday to Friday, Full Time. Responsibilities include answering phones, creating promotional materials, compiling reports, managing program finances, training new staff, supporting events,