LAUNCH Program Administrative Assistant

Wellstone; Huntsville (AL); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and vision premiums

RSA retirement with 457b plan

9 paid holidays

PTO up to 15 days per year

Group Life and AD&D insurance

Licensure reimbursement

Tuition discounts

Job summary

Wellstone in Huntsville, AL is seeking an experienced Administrative Assistant to provide receptionist and administrative support for the LAUNCH Team. The role requires proficiency with Microsoft Office and strong customer service, with a High School Diploma and up to 25% travel.

Hours are 8:00 AM to 5:00 PM, Monday to Friday, Full Time. Responsibilities include answering phones, creating promotional materials, compiling reports, managing program finances, training new staff, supporting events,

Qualifications

• High School Diploma or equivalent required.
• Experience with grant writing preferred.
• Excellent verbal and written communication skills.
• Good organizational and documentation skills.
• Familiar with computers and Microsoft Office Suite.
• Customer Service experience preferred.

Responsibilities

• Answer phones, route calls, and take messages for staff.
• Develop flyers, promotional pamphlets and other media for the public.
• Compile, maintain and submit reports in a timely fashion as required.
• Maintain records regarding program financials, budget, budget projections for grant proposals.
• Calculate budget line items, salary and fringe amounts.
• Train new staff on submitting required information and forms.
• Assist manager in event preparations and other administrative tasks.
• Retrieve payroll data to ensure accurate calculations submitted regarding LAUNCH employee information.
• Ensure payment is received on submitted, approved invoices.
• Work closely with the accounting manager regarding submitting monthly reports on expenditures.
• Submit updated information to the program manager for submission of contract amendments.
• Transport clients to events when needed.
• Keep program manager informed of all program concerns, issues, liabilities, etc.
• Attend meetings, training courses and LAUNCH sponsored events.
• Complete other duties as assigned.

Skills

Microsoft Office

Customer service

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Job Details:

Level: Experienced, Job Location: Huntsville, AL 35802, Position Type: Full Time, Education Level: High School Diploma, Travel Percentage: Up to 25%, Job Shift: 1st Shift (Monday-Friday), Job Category: Admin - Clerical, Job Description: The LAUNCH Administrative Assistant provides receptionist and administrative support duties of moderate complexity for the LAUNCH Team. Knowledge of Microsoft Office and proficiency with computer applications is required, along with customer service experience. This position will be working Monday - Friday, 8:00AM - 5:00PM.

What you will be doing:

• Answer phones, route calls, and take messages for staff.
• Develop flyers, promotional pamphlets and other media for the public.
• Compile, maintain and submit reports in a timely fashion as required.
• Maintain records in regard to program financials, budget, budget projections for grant proposals.
• Calculate budget line items, salary and fringe amounts
• Train new staff on submitting required information and forms.
• Assist manager in event preparations and other administrative tasks.
• Retrieve payroll data to ensure accurate calculations submitted regarding LAUNCH employee information.
• Ensure payment is received on submitted, approved invoices.
• Work closely with the accounting manager regarding submitting monthly reports on expenditures.
• Submit updated information to the program manager for submission of contract amendments.
• When needed, transport clients to events.
• Keep program manager informed of all program concerns, issues, liabilities, etc.
• Attend meetings, training courses and LAUNCH sponsored events.
• Complete other duties as assigned.

This job description is only a summary of the typical functions of the job and is not designed to be an exhaustive or comprehensive list of all possible duties, tasks, or responsibilities that are required of the employee as they may change, or new ones may be assigned at any time with or without notice.

Qualifications: What we are looking for:

• High School Diploma or equivalent
• Experience with grant writing preferred
• Excellent 3-year driving record & reliable transportation
• Excellent verbal and written communication skills
• Good organizational and documentation skills
• Familiar with computers and Microsoft Office Suite
• Customer Service experience

Benefits

What we offer:

• Competitive medical, dental, and vision premiums
• State Retirement participation through RSA plus an optional 457b plan with a company match
• Nine (9) paid holidays throughout the year
• Ability to continually accrue up to 15 days of PTO a year (unused rolls over)
• Company-paid Group Life and AD&D insurance and Long-Term Disability
• Licensure reimbursement
• Tuition discounts through learning partnerships with Athens State University, Capella University, and Wallace State Community College

We are compassionate towards those impacted by behavioral health disorders.

We are dedicated to one another through collaboration and teamwork.

We are optimistic problem-solvers who do what it takes to get the job done.