Office Admin (Huntsville, Texas)

Houston Circle of Hope; Huntsville (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

A community support organization in Huntsville seeks an energetic Administrative Assistant to join its team. The role involves managing HR files, processing mail, and greeting visitors. Candidates should be comfortable interacting with leadership in a fast-paced environment while ensuring confidentiality of client records. This full-time position offers an opportunity to make a significant impact in supporting clients to lead their best lives.

Qualifications

• Experience interacting with leadership in a fast-paced environment.
• Ability to maintain confidentiality of medical records.
• Strong organizational skills to manage office tasks.

Responsibilities

• Manage HR files and medical records.
• Process incoming mail and create documents.
• Greet visitors and respond to phone calls.
• Coordinate incoming calls and provide client information.
• Prepare correspondence and reports.

Skills

Office management

Interpersonal communication

Document preparation

Job description

Overview

Circle of Hope Services Huntsville is a client-centered organization that assists our clients in the community with gaining the skills and resources to “be their best self” and “live their best life”. We pride ourselves on giving the BEST services, structures and practices in partnership with the client, to provide an awesome client-centered experience.

Circle of Hope Services Huntsville is looking for an energetic and motivated Administrative Assistant to join our Circle Of Hope team. Successful candidate will have experience and comfort level with interacting with our leadership team in a fast-paced environment.

This is a full-time position.

Responsibilities

• Office management, maintaining HR files and medical records;
• Processing incoming mail, creating and distributing documents.
• Greets visitors to the office and responds to general phone calls or forwards to appropriate staff.
• Receive and coordinate all incoming calls, provide essential information to clients and referral sources that are appropriate for services.
• Maintain confidentiality of client’s medical records in accordance with state and federal laws, insurance verification.
• Perform as office liaison, interface with referral sources, outside agencies, health professionals and field staff.
• Prepares correspondence, emails, thank-you letters, greeting cards, and other documents as needed in support of the organization.
• Verify Client Insurance Eligibility.
• Compile daily and weekly Intake reports.