Launch Department Administrative Assistance

Salesforce Sites; Waxhaw, Northern (NC, KY); Hybrid; USD 18,000 - 26,000; Part time

Job summary

JAARS in Waxhaw, NC is seeking an Administrative Assistant for the Launch Department on a part-time basis (0.5 FTE). The role supports training resources, coachees, and documentation, and requires a heart for missions and strong organizational skills.

The position emphasizes customer service, data entry, and cross-department coordination to improve training and care for missionaries. A growing faith and alignment with JAARS values are essential.

Qualifications

• Strong administrative and organizational skills.
• Proficiency in Google Workspace (Docs, Sheets, Calendar).
• Ability to manage multiple tasks with attention to detail.
• Experience in ministry or nonprofit settings is desirable.
• Heart for missions and understanding of partnership development is a plus.
• A deep and growing walk with the Lord Jesus that includes your personal spiritual growth and the ability to support others in their spiritual growth.

Responsibilities

• Prepare and send reminder emails, follow-ups, and relevant training resources.
• Maintain organized digital files and records of coachees’ progress.
• Update and manage PDFs, slides, and handouts for trainings and presentations.
• Take notes during meetings and document key action items.
• Track milestones for each new missionary’s PD process (e.g., goals reached, training steps completed).
• Ensure that all departmental spreadsheets are regularly updated and maintained to reflect the most current information.
• Liaise with other departments as needed to coordinate communication or gather information.
• Assist in collecting feedback and improving systems for better training and care.

Skills

Administrative skills

Organizational skills

Google Workspace

Multitasking

Job description

Job Details: Launch Department Administrative Assistance

Full details of the job.

Vacancy Name

Vacancy Name Launch Department Administrative Assistance

Vacancy No

Vacancy No VN1059

Target Staff Type

Work Location

Work Location JAARS Waxhaw

FTE

FTE 0.500

Position Summary

Position Responsibilities

Administrative Support

• Prepare and send reminder emails, follow-ups, and relevant training resources
• Maintain organized digital files and records of coachees’ progress
• Update and manage
  • Create or update PDFs, slides, and handouts for trainings and presentations
  • Take notes during meetings and document key action items

Data Entry & Follow-up

• Track milestones for each new missionary’s PD process (e.g., goals reached, training steps completed)
• Ensure that all departmental spreadsheets are regularly updated and maintained to reflect the most current information.
• Liaise with other departments as needed to coordinate communication or gather information
• Assist in collecting feedback and improving systems for better training and care

Position Requirements

• A deep and growing walk with the Lord Jesus that includes your personal spiritual growth and the ability to support others in their spiritual growth
• Embrace the vision, mission, and core values of JAARS
• Strong administrative and organizational skills
• Proficiency in Google Workspace (Docs, Sheets, Calendar)
• Ability to manage multiple tasks with attention to detail
• A heart for missions and understanding of partnership development is a plus
• Experience working in a support role in ministry or nonprofit settings is desirable