Missions Administrator

Westminster Theological Seminary; Roanoke (VA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Supportive team environment

Opportunity to contribute to missions work

Job summary

A nonprofit organization focused on missions is seeking a dedicated Missions Administrator to provide essential administrative and operational support. This role involves managing records, assisting with departmental projects, and ensuring smooth operations. Ideal candidates should have administrative experience, excellent attention to detail, and competency with digital tools. The position is vital for ensuring the effectiveness of the organization's mission work.

Qualifications

• Prior experience in administrative or operations support roles.
• Strong attention to detail and consistency in follow-through.
• Ability to manage multiple responsibilities and meet deadlines.

Responsibilities

• Provide administrative support to the Missions Department.
• Assist with scheduling, documentation, coordination, and follow-up.
• Maintain accurate records using spreadsheets and CRM systems.

Skills

Administrative support

Attention to detail

Comfort with digital tools

Clear communication

Education

Post-secondary training in business or administration

Tools

CRM systems

Spreadsheets

Job description

Position Overview

HeartCry Missionary Society is seeking a Missions Administrator to provide dependable administrative and operational support within the Missions Department. This role supports the Missions Facilitator and Missions Coordinators by managing systems, tracking information, supporting projects, and assisting with departmental needs.

This position is well-suited for someone with prior administrative experience who is detail-oriented, process-minded, and comfortable working with structured systems and digital tools. This is an in-person role that contributes to the daily functioning and long-term effectiveness of HeartCry’s missions workp>

Key Responsibilities

1. Provide administrative support to the Missions Department
2. Assist with scheduling, documentation, coordination, and follow-up
3. Maintain accurate records using spreadsheets, CRM systems, and internal tools
4. Prepare basic summaries and reports to support departmental oversight
5. Support conferences, events, and special missions initiatives
6. Assist with project tracking and process adherence

What We’re Looking For

1. Prior experience in administrative or operations support roles
2. Strong attention to detail and consistency in follow-through
3. Comfort working with digital tools such as spreadsheets and databases
4. Ability to manage multiple responsibilities and meet deadlines
5. Clear communication skills and a dependable work ethic
6. Substantial agreement with the 1689 London Baptist Confession of Faith

Helpful Experience

1. Missions, ministry, or nonprofit administrative experience
2. Post‑secondary training in business, administration, or operations
3. Experience with CRM systems or basic reporting tools

   Why This Role Matters

   By providing steady administrative and systems support, the Missions Administrator helps ensure that missionary care and departmental operations are carried out with clarity and faithfulness. This role enables others to focus on their primary responsibilities and contributes directly to the effectiveness of HeartCry’s mission.

   OUR TEAM

   Our team seeks to serve the missionaries and the donors in all the various needs associated with glorifying the Lord in this work. Employees at HeartCry must have a servant’s heart, a passion for the lost, a burden for world missions, and a strong work ethic to glorify the Lord.

   -There are only two human heroes in the HeartCry story: the missionaries who go down into the abyss to rescue the perishing, and the donors who hold the rope for them. HeartCry is merely the rope. We are stewards serving two heroes and their God.

   HEARTCRY

   The goal of our ministry is to glorify God and bring the greatest possible good to humankind through the preaching of the gospel and the establishment of biblical churches throughout the world by means of equipping and mobilizing indigenous churches and missionaries.

   CORE VALUES

   1. Disciples: Devoted to Christ.
   2. Branches: Dependent upon Christ’s Faithfulness.
   3. Fellow-workers: Band of Believers.
   4. Stewards: Faithful Stewardship.
   5. Servants: Servants of God’s Servants.
   6. Soldiers: War‑time Mentality.