LA Office Receptionist & Meeting Coordinator

TIAA; Los Angeles (CA); On-site; USD 37,000 - 50,000; Full time

Job summary

TIAA seeks a Corporate Receptionist in Los Angeles to manage the office calendar, coordinate meeting logistics, and greet clients and visitors. The role involves Zoom setup, conference room connections, catering coordination, and vendor coordination with building services.

This position requires 1+ year of reception/admin experience, strong communication skills, and the ability to work with executives. High school diploma preferred, with emphasis on organization and professionalism.

Qualifications

• 1+ year reception/admin experience required.
• 3+ years reception/admin experience preferred.
• Strong in-person, phone, and written communication.

Responsibilities

• Manage LA office meeting calendar and Zoom setup for virtual attendees.
• Coordinate conference rooms and catering with hosts and vendors.
• Greet visitors and direct them to the appropriate personnel.
• Maintain reception areas and front desk; assist with security checks.
• Answer the reception phone and handle light calls.

Skills

Reception experience

Customer service

Outlook

Teams

Zoom

Corrigo

Concur

MS Word

MS Excel

Education

High School Diploma or equivalent

Tools

Outlook

Teams

Zoom

Corrigo

Concur

Excel

Word

Job description

TIAA seeks a Corporate Receptionist in Los Angeles to manage the office calendar, coordinate meeting logistics, and greet clients and visitors. The role involves Zoom setup, conference room connections, catering coordination, and vendor coordination with building services.

This position requires 1+ year of reception/admin experience, strong communication skills, and the ability to work with executives. High school diploma preferred, with emphasis on organization and professionalism.