Office Operations & Admin Coordinator

TIAA; Waltham (MA); On-site; USD 34,000 - 47,000; Full time

Job summary

TIAA in the United States is seeking an Administrative Assistant to provide essential administrative support and coordinate activities for teams and individuals. This role helps keep daily operations running smoothly across levels of the organization.

Under moderate supervision, you will handle inventory, onboarding tasks, travel planning, meeting support, and cross-team coordination. This position emphasizes organization, communication, and attention to detail, with opportunities to contribute

Qualifications

• High School diploma or equivalent preferred.
• No prior experience required; entry-level administrative support.

Responsibilities

• Maintains office inventory, facilitates supply orders and completes other general office duties.
• Supports employees with onboarding tasks, appointment setting and travel arrangements.
• Provides meeting assistance through scheduling, presentation preparation and note taking.
• Handles office tasks related to communication and organization.
• Upholds policies and coordinates office-wide efforts across teams.

Skills

Accountability

Adaptability

Administrative Support

Communication

Corporate Travel Program Management

Detail-Oriented

Employee Engagement

Executive Presence

Expense Reporting/Management

Organizational Savviness

Prioritizes Effectively

Relationship Management

Travel Expertise

Education

High School Preferred

Job description

TIAA in the United States is seeking an Administrative Assistant to provide essential administrative support and coordinate activities for teams and individuals. This role helps keep daily operations running smoothly across levels of the organization.

Under moderate supervision, you will handle inventory, onboarding tasks, travel planning, meeting support, and cross-team coordination. This position emphasizes organization, communication, and attention to detail, with opportunities to contribute