KJHS Attendance/PEIMS Administrative Assistant

KERMIT JUNIOR HIGH SCHOOL; Kermit (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

KERMIT JUNIOR HIGH SCHOOL in Kermit, Texas is seeking an Attendance/PEIMS Administrative Assistant to maintain campus attendance records and perform PEIMS data entry under close supervision.

The role requires a high school diploma or GED and strong data entry skills with proficiency in spreadsheets, databases, and word processing. You will support parents, students, and faculty, process transcripts requests, and help maintain accurate student records daily.

Qualifications

• High school diploma or GED required.
• Ability to use software to develop spreadsheets and databases, and do word processing.
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance.
• Ability to meet established deadlines.

Responsibilities

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts; process new student records including requesting transcripts from other schools.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
• Assist in campus office as needed.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Skills

Data entry

Spreadsheets & databases

10-key data entry

Meeting deadlines

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

PEIMS data system

Job description

Starting Date: Immediately

Job Description

Job Title: Attendance/PEIMS Administrative Assistant Exemption Status/Test: Nonexempt

Reports to: Principal Date Revised:

Dept./School: Assigned Campus

Primary Purpose:

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Experience:

____ years data entry experience

Major Responsibilities and Duties:

Records and Reports

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Other

• Assist in campus office as needed.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Laurie Hood , KJHS Principal
• KERMIT JUNIOR HIGH SCHOOL
• Phone: [phone]
• Email: [e-mail]

Map

KJHS Attendance/PEIMS Administrative Assistant Kermit ISD KERMIT JUNIOR HIGH SCHOOL - Kermit, Texas Open in Google Maps

This job is also posted in Kermit Independent School District, and Region 18 Education Service Center Consortium