KHS Attendance/PEIMS Administrative Assistant

KERMIT HIGH SCHOOL; Kermit (TX); On-site; USD 32,000 - 44,000; Full time

Job summary

Kermit High School in Kermit, Texas is seeking an Attendance/PEIMS Administrative Assistant to maintain attendance records and input PEIMS data under supervision. The role requires accurate data entry, strong keyboarding, and confidentiality in handling student information.

The successful candidate will work with the Principal and campus staff to verify attendance, process records and respond to inquiries, while adhering to district procedures and safety protocols.

Qualifications

• High school diploma or GED
• Ability to use software to develop spreadsheets and databases, and do word processing
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to meet established deadlines
• Data entry experience (unspecified years)

Responsibilities

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for transcripts and other records.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify absences and report attendance problems.
• Compile, maintain, file, and distribute all reports and records as required.
• Assist in campus office as needed.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Skills

Data entry / data management

Keyboarding / 10-key data entry

Microsoft Office basics

Confidentiality

Education

High school diploma or GED

Job description

Starting Date: Immediately

Job Description

Job Title: Attendance/PEIMS Administrative Assistant Exemption Status/Test: Nonexempt

Reports to: Principal Date Revised:

Dept./School: Assigned Campus

Primary Purpose

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Experience:

____ years data entry experience

Major Responsibilities and Duties

Records and Reports

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Other

• Assist in campus office as needed.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Jesse Galdean , KHS Principal
• KERMIT HIGH SCHOOL
• Phone: [phone]
• Email: [e-mail]

KHS Attendance/PEIMS Administrative Assistant

Kermit ISD KERMIT HIGH SCHOOL - Kermit, Texas Open in Google Maps

This job is also posted in Kermit Independent School District , and Region 18 Education Service Center Consortium